0:16 today's world is dominated by technology
0:18 when the students live their lives on
0:21 the smart phones testing amazing your
0:23 friends on Facebook sending pictures of
0:27 good times and the not-so-good ones
0:29 communication is getting easier and
0:32 faster and when students are writing to
0:33 their teachers they sometimes forget
0:35 that there are things they need to
0:38 consider here joey is writing email to
0:41 her instructor Peter bramley she's been
0:43 sick and mr. class and she doesn't want
0:46 her attendance record affected she also
0:47 doesn't want to miss out on anything
0:52 important let's see how she gets on now
0:58 let me attend to some of my emails your
1:04 student I am sorry that I wasn't in
1:10 class last week I was ill and I can
1:14 prove it please tell me the content of
1:21 the lesson ASAP I am so worried thank
1:26 you as you can see mr. Bramley is
1:29 confused and irritated by the email he
1:31 doesn't know who is from the content is
1:34 unclear and the tonys rude all in all it
1:36 is a very ineffective email that neither
1:38 achieve his intention nor leaves mr.
1:41 Bramley with a good impression there are
1:42 a number of simple things that you need
1:44 to consider with writing emails to
1:47 faculty members let's take a look first
1:50 of all consider your email address the
1:53 email address you use will create an
1:55 impression if you're writing to a
1:57 faculty member you are advised to use
1:59 your poly you account
2:03 second pay attention to the greeting in
2:06 general dear followed by the family name
2:08 of the person you're writing to plus the
2:11 correct title if your teacher is a lady
2:14 and you don't know her marital status
2:18 use MERS usually we use professor only
2:20 if the recipient holds that title so
2:25 check this first thirdly make sure your
2:28 subject is clear teachers receive lots
2:31 of emails every day condense the main
2:33 idea of your email into a succinct
2:36 subject and use a noun phrase where
2:39 possible for example if you're writing
2:42 to ask for some ideas for an essay title
2:44 you might write request for assistance
2:49 in typing my essay fourthly consider the
2:53 content of your email establish some
2:57 goodwill remember that your teacher is a
3:00 fellow human it might be appropriate to
3:02 write I hope this email finds you well
3:04 or thank you for teaching us this
3:09 semester the key is to be sincere be
3:12 clear and concise avoid mentioning
3:15 details you think are unnecessary if
3:17 you're sick and writing to explain your
3:19 absence it might not be necessary to
3:22 explain your symptoms however it might
3:24 be appropriate to mention what the
3:30 sickness is refer to any attachments
3:33 readers often may not notice that an
3:35 email has something attached so in the
3:37 email you should refer them to the
3:41 attachment attaching the file before you
3:43 type in anything is also a good way to
3:45 ensure that you have attached what you intended
3:47 intended
3:51 avoid excessive punctuation exclamation
3:54 marks smiley faces etc are best avoided
3:56 since sending an email to your teacher
4:00 requires a relatively formal tone avoid
4:02 typing your message in capital letters
4:04 this can appear like you're shouting and
4:07 is considered very disrespectful
4:10 consider an ending to establish goodwill
4:12 you want to finish on a positive and
4:15 pleasant note i look forward to seeing
4:18 you soon would often be appropriate if a
4:23 future class is coming finally include
4:26 an appropriate ending you can use best
4:29 regards or kind regards here sincerely
4:31 would be best reserved for longer or
4:34 more formal emails include the following
4:38 at the end your full name and English
4:44 name if applicable your course code your
4:47 class day and time EG monday 2 30 to 4
4:52 30 when you finished your email remember
4:55 to proofread it before you send you will
4:58 be judged on your email so try to spot
5:00 any mistakes you have made and check
5:03 attachments before you send it's also a
5:06 good idea not to send an email when
5:09 you're angry or emotional but to wait
5:12 until you've calmed down so let's put
5:14 these rules into action with mr. Bramley
5:18 student here mr. brain-e i hope this
5:21 email finds you well I'm writing to
5:24 explain my absence from class on March
5:26 second which was due to an upper
5:29 respiratory tract infection I have
5:31 attached a medical certificate with this
5:35 email I will find out for my classmates
5:37 what I have missed it and ensure that I
5:40 stirred a I look forward to seeing you
5:50 so how's Joey is emailed this time clear
5:54 precise polite and effective her
5:56 attendance record will remain intact and
5:59 she'll leave a good impression by
6:01 following these simple practices next
6:03 time you email a teacher you can ensure
6:05 that you get your message across and
6:07 sharpen your communication skills for
6:10 success both at University and in your
