ODU 19 introduces significant enhancements to its inventory management system, focusing on simplifying user experience, improving efficiency, and increasing reliability for businesses of all sizes.
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Okay. Hi everybody. Thanks for joining
us for this amazing talk. My name is
Damian Zi. I'm one of the product owners
working on the inventory application. So
I'm very happy to be here with you after
one year of work with the R&D team uh to
show you all the great work we have
accomplished and we have done a lot. So
I'm happy to have with me because he
will do the biggest part of this
presentation. My dear colleague Louie.
Hi Louie.
>> Hi Damian. Hi everyone. Um I'm business
analyst but also inventory expert here
at ODU sorry and today I'm going to
present you what's this new version is
ODU 19 and I will be able to present to
you actually why the inventory
management it's much simpler but als for
for users sorry but also for integrators
yes so before we start I would like to
remind you that at ODO we are always
trying to help people do more in less
time that's really what matters for us
we want users to feel efficient in their
work, not bored in f in long encoding
stuff, not bored with long processes.
Everything needs to be efficient and
fast. So every year we try to make a new
version better, faster and stronger. And
so for that we want a better user
experience because you are spending all
your day on inside ODO. So you need to
be happy with it. a faster processes so
you can save time for a copy machine or
and stronger reliability because of
course we want you to sleep well at
night and not be anxious of what Hodu is
doing for you. To be honest, Damian,
when we started the year of ODO for the
ODU 19 version, I was a bit stressed and
I think all the team was stressed
because it's always a bit scary um for
big changes, okay? because it might
disturb the way we actually uh implement
customers projects and I remember you
telling me at the beginning of the year
uh okay for auto 19 we'll do it better
but we might remove some some things as
well and I was like oh okay let's try
and see if it's can be still used by our
clients yeah it's true that we started
the year after odo 18 convinced that our
inventory application was already super
great we have a lot of features maybe
too much But the most important is not
to remove but it's to be focused on
value we can give to customer and we
really wanted to start the year focusing
on a better um onboarding a better user
experience. We wanted an inventory
application you can you can take with
you and grow with it. You we don't want
the user to have to adapt to inventory
but inventory to adapt to the needs of a
user when he's growing in his business.
And that's why for that we needed to
make some big changes. But not just
because we want to change for the
pleasure. No, it's because we are really
convinced this change will put ODO way
better, way faster and way stronger.
>> And don't worry, Damian, actually all
the team is really convinced on all the
work you have done with the R&D for this
year. And I'm really eager to show you
that to all of you today.
>> Yes. So as a reminder, we always finish
this kind of presentation with a Q&A
session. So feel free to scan this QR
code or to navigate to pad.oo.com/pinventory-9
uh and write all your question all the
question you could have during this
presentation. We will take time to
answer them at the end of this
presentation. We will put the QR code
back at the end if you didn't have time
to scan it now. So for this
presentation, let's put ourself in the
shoe in the shoes of a small
entrepreneur running a business
furniture. a business who is selling
office furniture. The the well-known Sty
Wood and Sty Wood has decided to use ODU
because they want to grow of course but
they only started with the CRM part the
website to get more leads to get more
sales and then now that it's working
because of course it's working they kind
of struggling to fulfill all this order
and they need to go one step further and
and start using inventory management. So
for this presentation we will see how
stealthy wood can be on board on
inventory. How they can manage their
procurement, how can ship the daily the
goods to the customers and how they can
uh closely look at the stock valuation
they have in their warehouse and maybe a
bit of accounting but we'll see. Let's
keep that for the end of course. So
first thing first let's on board
stealthywood in inventory and when you
on board a small entrop small company
like stealthy wood there is two big
needs that you want to solve. You need a
clear view on your stock level and you
need to follow all the operations you
have to do in order to not forget to
deliver something to your customer how
simple it's supposed to be.
Unfortunately what seems simple at first
often turns complicated. And here are
some feedback that we receive from
users, from you, from partners, from the
community that highlight this. The first
one is simply that configuring a product
is not that simple. When you just
started inventory and you start tracking
in uh the inventory of your product, you
have a lot of options, rooting,
tracking, serial number, valuation, and
it can be scary for you. And even more
if you made a mistake in your
configuration, you can quickly get
stuck. So we all had this feeling of
creating a product, start selling it,
then realizing we forget to track the
inventory. And yes, we have to start all
over again because we can we could not
change that in the past. But I'm sure we
can do better with auto 19. And there is
also some concept that we had that were
so close to each other that nobody knows
when to use what. So of course I want to
talk about the unit and packaging as
Favian said this morning and we want we
really wanted to make it simpler. So we
decided to merge. So let's see with
Louie how we can do it better in 19.
So uh let's jump together in our
database. So for that what I would like
to focus your attention to is on the
configuration of the product itself. So
let's go to the sales products and jump
into the products catalog here that we
have. You can see that we have already a
lot of products in our catalog. Um but
here I would like to focus on the start
product which is at the top left here
which is the office chair because as
Damian said when you're starting your
inven sorry you you do not really want
to track your product in stock. You the
first priority is to sell those
products. Okay, but at some point you
would like to start changing the
configuration and start to be more into
the details of the inventory. And this
is why now in Odo 19 you can jump from
one option to the other by just deciding
if you want to track it or not. There is
no more question like should I start it
from scratch? Should I just archive this
product, create a new one, change the
configuration? No, it's really clear and
you can just configure your product at
the pace of your company is growing. So
when that is done uh you can see that uh
there is no problem at all even if this
product have been sold already. Right. I
would like to do a small inventory
adjustment directly from the product.
Now from odo 19 you can directly jump
into the quantity on end and create a
new line here for the inventory quantity.
quantity.
By just doing this it's good to go. You
have configured what you needed to have
for this product. But that's not all.
What we wanted to focus as well on this
configuration is about packagings
because stealthy wood started to
actually sell the product by packagings
of six units. So how simpler it is now
in autoing to configure such this. Let's
go to the sales and here we have
automatically the packaging that we can
create from scratch. Let's say pack of
six. You can create an edit from here.
You can adapt the quantity and say that
the reference unit will be units. And
that's it. You have configured the
packaging of six for this product. How
easy it is. Now also if you would like
to go a bit deeper in the configuration,
you can jump again. And here you can
even assign a specific barcode for this
uh packaging that you're going to use
later. And as you can see, you can even
add multiple barcodes for the same
packaging for that product. So let's
save. And now this is all done. But
that's not all. What I want to do as
well is to make sure I can buy those
chairs to my vendor by packagings of six
units as well. For that, it's easy. You
purchase, you go to purchase tab and
from here you can definitely change
easily the units you would like to use
for your vendors. You can even have
different vendors with different units
and you can you can have also uh
different lines for the same vendor with
different units. to help you all the
criteria you can have to uh purchase
your product to your vendor. All right,
so that being said, we have configured
our products in a simple way. Let's go
back to the slides now to continue with Daniel.
Daniel.
Thank you Louis for this presentation of
the onboarding on how we can onboard
Celsius now easily even if they already
started using ODO before. Now that we
have a clear view on our stock level,
it's time to fulfill the warehouse and
it's time to talk about procurement. For
Stywood and for most of small
businesses, when we talk about
procurement, there is two big needs. We
need to order the right quantity, not
too much, of course, not avoiding
overstocking, but not too less because
we don't want to to run out of stock and
not being able to fulfill our customers.
And of course, we want to optimize cost
because the margin is very important. If
we can reduce the cost, we will have
better revenue.
This sentence I heard too too much. I'm
sure it is possible with ODO, but I
can't find how. Ouch. For me as a
product owner,
it's hurt me because either it means we
missed the feature or worse, we have the
feature, but we failed it because
customers are not able to find it. And
here are some feedback from you again
that explain more that in detail. The
first one is something that we missed.
We visited a small beverage store and
they showed us because they were
prospecting uh to use odo and they
showed us what they were used to and
they were like oh no to replenish my
warehouse I don't want a complex tool. I
don't want to automate with minmax. I
don't want mps or stuff like that. I
just want to order once a week, once a
month to my vendor based on the
seasonality of the of last year or based
on what I sold the the the 13 last days
and stuff like that. But I'm sure Odo
can do it now. Uh no, yes, we are
working on it. So we go back to the
office and we created we created a task.
The second feedback is yes when I when
you are starting to have a bigger
business you don't want to order just
like this once a month or once a week
you want to automate stuff you want to
manage the stock level of each product
so you want to create some reordering
rules but the transition is not easy for
small companies like this because they
are not used to manage big warehouse
with this kind of stuff and we have a
lot this feedback that I don't know what
minimum and maximum I should put on my
reordering rule. So we really wanted to
make this great feature of simpler for
users so they can really feel
comfortable of um
adapting this to their company and set
the right minimum and maximum value and
all the other settings that we have on
the replenishment dashboard. Last but
not least, I can't find how to order on
demand. I can't find how I can configure
ODO to create a purchase order as soon
as I have a sales because this product I
don't want to stock it. Yes, it's easy.
You can just go in the configuration.
You activate multi-step route. You go in
the list of root. You look for the
archived route and there it is. You have
this make to order route. Uh you just
have to unarchive it and that's it. It's
super easy now. Yes, I think we can do
better. So let's jump into ODO again
with Louie and see how ODO 19 has been
improved on that.
>> Yes. So in order to explain to you um
all the topic about procurements, I
think the first things to do here is to
go to the purchase. All right. Because
creating a purchase a purchase order in
Odo is really easy. You just create a
new one by adding your vendor. Let's
take Wood Corner here. And then you have
to choose the product you have to order,
right? Choosing the product that you
have to order is quite easy if you know
exactly. But why happens? What happens?
Sorry, if you don't know, you can go now
from odo 19 to the catalog. The catalog
has been already there, but now we
improved it even further thanks to a new
branded feature called the suggest. So
thanks to this feature, you will be able
to actually know which type of product
you are going to order to your vendor,
but also in what quantities. Okay. So
here uh basically you have different
parameters on which you can play. First
you can decide the replenish for number
of days. So it's like the period for
which you would like to replenish. Let's
change that together to 14 days.
You are going to see that as soon as I'm
changing settings here you are going to
see that the monthly demand or suggested
quantity will adapt automatically. So
here let's imagine that I would like to
base myself on let's say the last three
months. I could also choose another
period but I could also choose the
forecasted quantity. So the current one.
Let's do the last three months. Here you
see that automatically this has been
adapted. Now I can change as well the
percentage here because my company is
actually growing fast. So I would like
to make sure I have enough quantity. And
this is super clear. You need to know as
well that this suggest feature is
applied on the current filter on which
you are. If for instance you go in the
specific categories and you would like
to see which product you have to order
for a specific category, ODO will adapt
automatically the number of products
that you are going to set and adapt the
total amount as well. But let's say that
for this one we just would like to order
all these products. We can just press on
the add all button and then we can go
back to the back to the quotation and
everything is added in one shot into our
purchase order. That's super great.
That's a first way of managing
procurement in order. But at Damian
mentioned before, what we can do as well
is setting specific minimum and maximum
stock level if we would like for key
products keeping a certain level in
stock. To do so, what we have to do is
to go to inventory, then operations and replenishment.
replenishment.
From here you can already see that we
have improved the design a bit so that
now we display to the users all the
information ODO will be based on when
triggering the replenishment. A good
example is with the root here you can
see it is in gray. Okay, it means that
it's the default pool that will be taken
by default when pressing the button
order. But this kind of information is
exactly the same for vendors for
instance. So that here you can see
directly which vendor is seted by
default. That's super convenient as
well. If we open the left side here, we
can see that we have the origin. It was
already there, but now what we've done
is that we have made that parameter
configurable directly in the main
settings. So if you want to do it, you
just go to settings here and you are
able to change the default value which
is right now 365 days. So here in order
to show you, we can actually change that
horizon whenever it suit you best. For
instance, we can see the impact of this
second line here on which we have seven
uh units sorry to order and here by
changing this let's say to uh 20 days
you see that the quantity has dropped
automatically based on that origin
that's super clear but that's not all
for that I will just click here and I
will show you how to quickly create a
replenishment rule in od 19 sorry so
here you can Just click and add for
instance a minimum of uh 12 and a
maximum of 48.
Automatically you see that for instance
this field which is new has been adapted
to pack of six. It means that actually
this is the configuration we've made
altogether before the vendor price list
is actually related to boot corner with
a packaging of six units. So ODO will
take that into account when you are
going to reorder the units to your
vendor. So now this is why we have 42
units to order here and this is also the
reason why we have a little question uh
attention points here because actually
it means that we are going to be a
little bit over the maximum quantity. So
you can really adapt everything. You can
see all the information on your screen.
But now let's go even further. If I
click on the little I here you see that
the view has been totally revamped. You
see on the left side all the information
you need to you need to know about the
dates and the lead time that will be
used to compute the quantity you need to
order based on the forecasted date. It
is really clear and as well I'm I'm sure
you've seen it already guys we have a
tool on the left side on the right side
sorry um so this tool on the right side
is uh used to actually
control the rule that you have already
configured. So basically here you have
different options that you can do. You
can actually base yourself on past data
increase the percentage here a bit like
we've seen together in the suggest and
you can see that here with this graph
and the information below you see the
ordering frequency the average talk and
all this kind of information so that you
can adapt the rule.
Let's do it together because actually
here ordering frequency of 223
days is quite a lot because I do not
want to keep in my stock a lot of
product for nothing. So let's try to
change the maximum quantity by and
divide it by two.
Automatically auto displays the graphs
accordingly and update the information
below. The ordering frequency has
dropped and the average stock is now 18
units which is fine for me uh because I
know that the uh business is growing as
well. So I would like to keep some stock
uh in case we sell a lot of shares.
Before leaving this view uh I would like
to quickly go in the vendor tab here on
the vendor uh wood corner and click on
it here because yes we have another new
feature on the sales and purchase tab.
You have now the group RFQ feature. This
one for some uh people here who probably
knows is replacing the propagate
procurement group on a rule by wow
that's quite difficult right for those
who knows it's powerful but a lot of
people don't know how to use it
correctly this is why we made it simple
for you guys so here you can just um by
just clicking here you can decide to not
group it so you select on order or you
group it daily weekly or always and
that's really convenient and it's based
on the vendor itself. Let's take the all
option here and just save and go back to
the replenishment.
I remember that here the best to do is
actually putting uh 24 units in the
maximum. And now let's just together
press on the order button. Now we have a
purchase order that has been created.
All right. And this purchase order we
are going to see it right now in the purchase.
purchase.
Actually I didn't create any purchase
order. It has been grouped into an
existing purchase order P12 on which we
had already some office lamb to be
purchased. That's really convenient.
Now what I would like to show you again
is the MTO because it's well known uh
for everyone but maybe not everyone uh
exactly because it's quite difficult to
configure. Now in Odo, what we just done
is that here in the main settings, you
can just type MTO and clicking on the
replenishment on order feature. That
will actually allows you to select the
root on your product if you want to, but
also on your sales order line.
Let's go to uh products
and let's do it for the uh specific
product corner desk left. This one from
now I would like to buy it on order. It
means that on the product itself, I will
just select the root MTO. That's super
convenient. And I don't know if you have
seen it, but you do not have other roots
here on the product form because again,
we keep things simple. If a product is
purchased and have a vendor price list,
ODO when replenishing it will use by
default the by route. Nothing should be
configured by you or by the integrators.
Everything is done on the shot.
Also, it's the same for a manufacturing
product. If this product has a bit of
material, when replenishing it, we are
going to create a manufacturing order.
Norwood should be set on the product.
That's really easy in terms of
configuration. Again,
that being done, we can jump into the
sales and I would like to show you a bit
more about this. Let's create a sales
order for Deco Addict. And this company
asked for a full desk setup. They would
like to test this uh product. So they
will only order one unit but for the
drivers they already uh agreed on 22
units and the same for the desk organizer.
organizer.
What we can see here is really powerful.
We have already a warning saying that if
more that 22 hours we have to order it
to the vendor. Why? Because now that
I've grown in my business I started to
make that drawer inhouse but for a lot
of quantities to be ordered I'm not able
to do it. So I would like the sales guy
to know it and here just adapt the roots
to purchase the product. So here I will
just select the replenish on all the
roots and as you can see yes we can put
several roots on a sales order on the
line right now in odo 19 which is really
convenient here. We're just saying that
we are going to replenish but we would
like to create a purchase order
for the desk organizer. We would like to
also replenish an order because we see
that the graph here is red and we have
only six units available. So let's do
that configuration.
For that one I do not have to add the by
route. Why? Because actually this
product I do not manufacture it and odo
will do it for me.
That being done I can just confirm. And
the first thing that you can see is this
warning here. We have now a warning sent
to the product responsible. So for the
desk organizer and as well to the
salesperson on this sales order saying
that a manual action is required because
actually this product is not configured
with a specific vendor. So ODO doesn't
know how to replenish exactly that
product. So either you go to the
purchase order and you type in manually
or you are going to actually uh change
the settings on the product so that
you'll be uh all good for next time.
Before let's jump into here the purchase
and here we can clearly see that we are
taking exactly the same purchase order
than before. We just added on top the
corner desk lift and the drawer which is
really convenient because as a business
I would like to ask maybe discount to my
vendors but also I would like to reduce
my administrative task related to this.
So that's all guys about procurement. We
can also talk about MPS but that you can
discover uh on another talk.
Thank you Louie. That's a lot of new
features for procurement and a lot of
improvements. So now that the warehouse
is full of products ready to be
delivered to the customer, let's talk
about shipping. So when we are talking
about shipping, of course, we are
talking about stock reservation. So how
I can ensure that these chairs in my
warehouse will be reserved to my
clients. And also I want to track
packages. So, as soon as I put these
chairs on the pallet or on a box and I
close the box, I don't know what's
inside. So, I need to know everything uh
at any time. And of course, I need to to
know where this box or where this
palette is until I delivered it to the
customer. So, let's when it's come to
shipping, we want to be fast because we
don't want customers to wait. Here are
some feedback we received on that. So
the first thing to make customers be
ready to wait is to manage their
expectation. But for that you need your
sales team to have a clear view when it
can be shipped to the client. And
basically we had we had everything uh in
Odo 18 and even in previous versions.
But it seems uh as we can see with these
feedbacks that a lot of salesperson, a
lot of new users do not understand how
the forecast uh of odo for a product is
working. So we really needed to make it
easier to understand to make it uh
easier to use. So you can easily uh
deviate from the reservation. Sometimes
you have a more priority uh order that
you want to um deliver faster than
someone than another orders that has
been made I don't know two months ago
but it's for two weeks ago so I will
have time to replenish so the forecast
has to be very clear for your sales team
so they can manage the expectation of
the customers. The second feedback is my
operator are stuck with no help or at
least they are slowed down with no help.
So, how can I be sure we can be super
efficient to move packages from packing
zone to delivery? How we can uh help the
the the operators when he arrive in
front of an empty shelf? Odo said to
him, you have to pick the product at
that shelf, but it's not there. Uh we
don't want them to be blocked. We want
them to stay efficient and to be able to
pick it somewhere else super fast, so
you don't be late in your um delivery.
Finally, a lot of partners here are
waiting for it for probably five or five
years or more. How can I track a box in
a pallet? It was possible to track a
package inside another packages uh in I
don't remember the version in an old
version of ODO but it was super complex
but I'm happy to say that with ODO 19
you will be able to do it again and it
will be super simple. So let's discover
that with Louie. Yes, Damian. So, um,
talking about shipping, the first thing
I will do is going to sales and creating
a sales order with you. Let's imagine
that actually as your interior asks for
different product like the cabinet with
doors for three units,
but also actually the desk cleaner plus
product in three units as well.
I will just confirm this sales order.
All right. And now what we can see is
that we have already uh an issue. But is
it really an issue? We have a red graph
here that shows actually that we do not
have future availability for this
product. What I want to do I want to
view the forecast to bit to know a bit
more about it. Let's jump into it. Right
now what you can see is that the
forecast has been redesigned in such a
way that we display to you all the
information in a clear way. First on the
top right here you can see that you we
even display the time to replenish. It
is really convenient and you can even
jump into the computation to see all the
lead times that have been used in order
to compute this. At the bottom you see a
clear understanding of the quantity to
reserve and on the the right part sorry
uh all the things that are actually
reserving stock.
So for now you can see that we have
these kind of delivery dates. We are
already delayed for this Germany
furniture customer. But here what we
would like to to see is that uh what we
can do actually for our customer which
is highlighted in red.
Actually what we can do is setting this
one as a top priority and unreserve the
quantity from here so that we deliver it
on today and that one I will do it later
even tomorrow or even after it's not a
big deal for this customer. So I can
just unreserve so that now it's clear
that this one is a top priority and I
can reserve the stock of the three units
for this customer. And now what I can do
is that I can already reserve the
remaining quantities available for that
product for that customer. I have only
three units to be replenished and I will
call the vendor to do it as soon as
possible. That's super clear. Now when
you go back to your sales order, you're
going to have this green graph. You're
all good to go.
But what I wanted to show you as well is
that the forecast is not only accessible
through the graph, it's accessible from
a lot of places like the stock report
and everything. But you can go on the
product as well and jump directly into
the forecast view here.
You can see that for this one the view
is slightly different.
Why? Because this product is tracked by
lot and have expiration date. So it
means that on the forecast we we display
to you the number of units that needs to
be removed. now that are not considered
in the reservation process because you
cannot use them anymore. And then you
see the stock to reserve of three units
for this customer and you even see for
the free stock available like the remove
date that is assigned to it the 24th of
September. So you are good to go and
here you even see as well the purchase
um which is actually late but uh you are
going to receive those quantity in stock
really soon.
So in one in a few clicks I just show
you this forecast which is really
convenient not only for salespersons but
also for um the inventory management.
Now let's go to shipping because that
was the purpose right for stealthywood
what we do is that we do it in two steps
outbound flows. What does it mean? We
pick and pack in one shot and then we
deliver to the customer. So let's dive
into the delivery here. I go to the pick
and pack operation and right there I'm
sure you've seen it guys here we have a
smart button of the barcode.
We jump directly from the transfer to
the barcode view which is really
convenient and from there we are going
to be able to process that picking and
packing operation. How can I do it?
I will just go to the stock which is my
first location here and I will just pick
the three items.
It's simple as this. I will just click
on the plus three. Now I would like to
put these three items into one single
box. I can just here mimic the scan.
Okay, because I do not have a scanner
with me. I can just go here and scan the
box barcode which is the one associated
to my package type which is the box. I
can apply and boom, ODO generated
automatically a sequence box 01 for
these products. That's super convenient.
Now let's jump into our other shelf
which is shelf one. Here we have to pick
three products but I'm on on the sorry
I'm in front of this shelf one and I do
not see any product to be picked.
In Odo 19, we go even further now
because we display to you, thanks to the
pencil button, the quantity in stock in
other location, but we also
uh allows you to actually click on the
location where you have to go by just
clicking and confirming you're back to
shelf two. And now you can actually pick
the items. Let's do it together. And now
those ones I would like to put them in a
separate box as well. Let's do the same
as before and apply. That's it. We have
our two boxes.
But that's not all. What I want to do
now is to put box one and box two into a
single pallet. All we'll be able to do
it in Odo 19. We just go and scan the
pallet barcode that we've created on the
package type and we apply. And that's
it. In one click, you have the pallet
one that contains the two boxes. You can
just validate and you are good for the
next step.
The next step is actually the delivery
and what you can do is jumping to the
next transfer, jumping to barcode again.
And here you see that you have only your
pallets that you have to scan to make
your delivery done. Let's do it
together. I just take the barcode of
this product
and I apply. And that's it. Now I can
validate and I've delivered my product.
We have also made a lot of improvements
in dispatch management, but I advise you
to go and see other talks.
So that being said, we can go back to
our slides now uh to check the next part
with Damian. And it's already the last
part already. Time is running fast
>> and it's the scary part. Uh I think
valuation is probably one of the scare
the thing that scares the most uh
inventory users. When we are talking
about valuation, of course, we want to
have a clean overview of the value of
what we have currently in our warehouse,
but we also want to be able to audit
that information. So, the auditability
of the valuation is very important.
I want to control the valuation, not
fighting with it. I don't remember who
said that. I'm not even sure. I didn't
imagine it. Maybe I imagine it, but I
can still hear it in my head. So here
are some feedback that highlight this sentence.
sentence.
I can't correct my inventory on the 31
of December. So yes, last week I
received a big reception, but it was the
hurry with the end of the year. So I
didn't have the time to encode it in odo
and now we are the 7th of January. I'm
back to holiday from holiday and I can't
validate it on the for the last week for
the the week before the 31. So I'm only
able to validate it now in January. But
it means that if I do an inventory
valuation of my stock for the end of the
previous year, I cannot do that. So
that's clearly something we want we
wanted to improve. The second one is how
I can trust ODO on valuation. We have
this question a lot. I'm sure an expert
like Louie is able to explain to you
everything about valuation layers. But
for a new users, even for some
experienced user, it's super complex.
Valuation layers are great because
everything is recorded. We have the
stock valuation that is um correct at
any time, but it creates a lot of
information and it's very difficult to
read it and to audit it. So, we wanted
to improve that part also.
And finally a big uh a big feedback was
okay I'm a small business I'm only
running my inventory valuation for
accounting once every 3 months or once a
year but odo does not help me at all on
that part I'm forced to go for the fully
automated perpetual valuation but I
don't need that and for me who wants a
simple thing I have no help so
definitely that was something that we
wanted to improve so last but not least
Let's go back to our beloved product
with Lou to see how stronger Odo 19 is
on valuation.
>> All right. So I will try to be clear
guys and you'll see that you will
understand everything in one shot. If
not just come to the booth and we can discuss
discuss
about valuation. There is one only only
one actually stock report that you have
to look at. With this report you see
everything about your valuation. the
unit cost, the total value and the
on-end quantity which is really
convenient. There is no more confusion
about which report you have to look at
either the stock either the valuation
report. No, there is only one. Make
things simple here. So now um let's take
an example of an inventory at date. If I
jump in the inventory at date and I
would like to check that for the 15th of
September for instance, I can confirm.
And here for the product mouse, I see
that I have no quantity on hand. And
this is weird, but I remember that at
that time I received those quantities in
stock, but I didn't process the receipt
in odo. And this is the reason why. And
now we are going to see al together how
we can backdate a move. And I will
explain that now. Uh in odo. If we go in
the purchase, it means that there is one
purchase on which we haven't received
the quantity yet. And this is that
purchase order. We can go to the receive
button here and then we can decide to
validate that reception here. It has
been validate validated today. But what
I want to do is that I would like to
backdate that reception and I can just
change the effective date on the 15th of
September by doing this.
Now, if I go back to the um
stock report and again jump into the
inventory at date on the 15th of
September and have a look to my mouse
product, I see that I have the on hand
quantity, which is super easy to do. But
that's not all about backdating. As
Damian explained, we need to do it
sometimes from the physical inventory.
And for that, we just go to physical
inventory. And here you would like to
specify that a specific count has been
done on a specific date. Let's
illustrate that here. Let's say that you
have counted 65, but that count you made
it on a specific date. You can just
select the line and click on the apply
button. And from here, you are also able
to set a specific counting date. That's
really convenient for the end of the
year, for instance.
So let's put whatever we want here and
just update quantities.
That being said, it's not all. Now we
need to go a bit deeper into the stock report.
report.
So here by jumping into the different uh
values that we have here, we are going
to have much more information. We can
for instance check the value and have
the different information here. But
let's take a good example with our mouse product.
product.
Here we can jump on the total value and
here you have the different uh moves
that have been related to this change of
value for this product. So you clearly
you clearly see that this one is
actually the receipt we have done
together and then we had a physical
inventory and then another receipt and
here it impacted the remaining quantity
and the remaining value. And of course,
it had an impact as well on the unit
cost. And here you clearly see the
impact of the unit cost over the past
days. All right. So that's really
convenient. But to show you a bit more,
I will now just create a simple sales
order. The purpose here is not to show
you the sales order part, but just
showing you what going to happen in
terms of uh valuation. So here I can
just save go to my delivery validate the
pick. I can next transfer and validate
it as well. Now we have to go to the
inventory reporting and stock again. And
now this is where I would like to show
you. If I jump back to my product, I see
that I have the unit cost being at
28.10. If I want to know a bit more
about it, I can just click on it. And
here we see what has been the changes.
Basically it removed one quantity as a
value of 35 and so now the average value
of this product is 28.10
I didn't mention that earlier but this
product is actually um
tractory by a costing method being 54.
All right. So it means that if we jump
into the total value, we clearly see
that the remaining quantity here being
four instead of five before, it means
that actually the product that has been
out from my stock is well out from that
specific move. All right, so that's
super clear. If you want to go deeper,
you can just click here and analyze your
valuation. There is no more valuation
layer, nothing complex. And what you can
do as well is from your stock moves, you
can even adjust the value thanks to the
action here and adjust valuation. By
doing this, you're going to see the
current status and you are going to set
a new value if you want. It will be
displayed with the reason everything on
the on the wizard here.
But that's not all guys. We have
simplified all the configuration of the
valuation. And for that I would like to
go to settings and looking at the
valuation valuation that's better like
this you can see that the configuration
is much more simpler now you can decide
between two options even periodic at
closing or perpetual at invoicing and
then you can choose the periodicity even
you are on manual so you are going to
create your journal entries manually or
you are going to automate that daily
weekly all right let's put it as manual
so that I can show you it works
Then you have all the parameters that
you can set as well as default. So that
being done, what I would like to do now
is yes jumping to the accounting app
because odo is cross app and we can do
everything from everywhere here. Let's
jump into the new menu review and jump
directly into the inventory valuation.
From there you can choose the as of
date. All right. And from there you can
actually choose the date and autoly u
odo sorry automatically shows you what
needs to be done. You have an initial
balance of zero because that's the first
time I'm doing it here uh for you. So
here we see that we have an ending stock
of this value and this is becoming from
the stock report. At the bottom you have
this value which is exactly the same.
And here you have a nice button generate
entry so that you can just generate the
journal entry in order to match your
valuation in accounting with the the
valuation computed on the stock report.
In one click it's done. Amazing right?
So now let's go back to our slide to
conclude this presentation.
Thank you Louis for all these
presentation. It's already time to close
this presentation. So we have here a
small recapitulation of all the new
features that we have seen and of course
if you want to know more because we
didn't had the time to see everything.
You can go to odo.com/odun9
release notes and find all the
explanation about all the new uh
features or you can stay here all the
afternoon. We have great talks about
inventory so advanced flow and stuff
like that. So if you want to see how to
manage inventory with odo 19 you have to
be here this afternoon. And if you don't
want, see you tomorrow in Auditorium
2000C for the what's new in purchase. So
it's your turn. Let's uh answer your
>> Can you hear me now? >> Yes.
>> Yes.
>> Yes. All right. >> Interviewer.
>> Interviewer.
>> Okay. Uh so we do have a lot of
questions. Sure.
>> First one. Yeah, first one. Better now.
>> Yeah, thank you. Now you can hear.
>> Uh, so the first one is regarding MTO.
So replenish on order, is it possible to
set a re reordering rule on the product
and not on the variant? So for instance,
if I want to replenish t-shirts but not
like a white t-shirt, a black t-shirt
and stuff.
>> Okay. So yes, you can do you can do it.
You can go you can show it on the
>> database. So here if I go here in the
inventory uh you see that in the
replenishment you have here uh the
products. All right. And here you can
just click I think I have uh some
customization on a product like the
customizable desk and you see you can
for instance choose uh a specific
variance uh on your replenishment
dashboard directly.
>> Thanks. Uh next questions with sug
suggestions. So the new feature of
version 19 is it possible to suggest
also alternative components and
alternative products?
>> No. So the way it works it's really
based on all the products that you
needed to deliver in the past or you
needed to to produce. Uh so it's not about
about
cross product suggestion. It's really
about what you will need in the future
uh based on what you delivered in the
past or you can or there is the other
option is to suggest what you need just
based on the forecast. If I have a
forecast that is negative in 10 days I
want to order just what I need for uh
these 10 days. So these are the two
options but it's not something that will
suggest alternative product and stuff
like that. It's really to order quickly
what you need based on what you usually
need. uh what odu knows from the past. >> Yeah.
>> Yeah.
>> So the next question is uh regarding
what you said. So where does the
information actually come from? Is it
for from confirmed orders from
>> so it's coming mostly about of course uh
the sales. So if you go to purchase
let's quickly jump uh into a single I
will check here on the catalog.
Okay. So here the the monthly demand
that you see it's for sure coming from
sales order. Okay. So either you based
uh yourself on the past or you can also
uh look for the forecasted quantity.
>> So let me correct it's not only sales
order it's all transfer that gets out of
your warehouse.
>> Yeah but it's it's quite it's quite
obvious that it's everything going out
in order to compute that uh monthly demand.
demand.
>> So next question. How can you evaluate a
specific warehouse in a specific
location at a specific time and do it?
>> You want to do it?
>> Can you repeat? I didn't hear the
question. or we can evaluate one
warehouse at a specific time. So
basically in the inventory in the stock
report if you do the inventory at date
but you filter on a specific location or
you filter on a specific warehouse the
computation the report that you will
have will be for this specific warehouse
or this specific location. What you
can't do unfortunately is to make a
group by of uh by location or by
warehouse and have that information. Uh
but if you have to do it once per
warehouse, it's quite okay. Once per
location, I don't know exactly what's
the use case, but probably you don't
need that for all your location. So if
it's for one specific location, it's
possible. But basically, if you filter
here on the search and select one
specific warehouse, the valuation will be
be
>> we do not have uh different warehouses,
but if I create one quickly,
>> yes, it works also in the normally show
it works also in the past. You can try
>> and here it filters. Of course, I have
nothing in second warehouse.
>> Do an inventory on the past
>> but here I can
>> I don't know if you have the data.
>> I do not have maybe the data for this one.
one.
>> If you have a doubt come to us. Yeah,
>> I agree that should be possible.
>> Right. Next question. Uh so is there an
option on how to set a longer forecasted
period on the product? So is there any
deadline on the forecast of the product?
because uh for this customer they have
clients that uh order for months and
years in the future. So how
>> so the question is about
>> I guess it's about or lead time. So
there is different parameters to manage that.
that.
>> Uh either you you define the global horizont
horizont
the horizon is cross all products but if
you want to specific to have a specific
lead time for one product you can define
it as a lead time on the vendor or you
can uh define a specific route with a
lead time but that's very complex.
Basically it's possible but it's super
advanced. So yeah not a super simple
thing to do. Uh next question. Could
there be a minimum stock alert? So when
you do a sales order, how can you show
that you have a uh a stock alert like
you have reached under the minimum?
>> You you do not have a stock alert from
your sales order. You just see the graph
that is becoming red.
>> I didn't hear the question.
>> I think it's I I'm answering well the
question I think but uh uh so you have
you have the forecast that will be red
so that you can see that you have an
issue there. You can either uh
manipulate it manually by reserving,
unreserving uh or even like uh sending a
message on chatter to the product
responsible or whatever. But uh yeah,
you you won't have an alert uh let's say
uh pay attention you do not have in stock.
stock.
>> But of course, you can automate some
reordering rule to automatically create
a purchase order when the stock level is
too low or when the forecast for this uh
product has a stock level that is below
the minimum.
>> Right? uh for the forecast and the
replenish. So it can be used to reserve
product by product. But what if you want
to prioritize a customer that has
several products that are booked for him
because uh it takes time to do it
manually line by line. So can you do it
by batch select?
>> All right. I
>> we don't have that for
>> No, we we don't have that. But the thing
that you could do is that as soon as you
have created your sales order, you can
for instance store the picking on which
actually the product will all the
product will be reserved. So that's at
the top priority when going to the
reservation odo will target that picking
as a top priority so that uh it's easily
uh managed.
>> So maybe can you show again how does it
work with the closing and accounting
when it comes to backdating and
adjusting valuation?
Okay, I think for that guys, uh if you
want more details, maybe it's better to
come to the booth so that we can even explain.
explain.
>> There's also a specific talk that will
go into the details of the valuation
this afternoon. So, it's probably better
for you to attend that. Uh we don't have
the data on our local database to to do
it fast and we don't have much time. So,
>> yeah, come to the talk this afternoon or
come to the booth in the UDO village if
you want to to see that.
>> Yeah. Can you for a product decide the
packages already on the sales order and
not on the delivery? Uh
>> what was it?
>> Yes. So if you select a specific package
on the sale order your uh the delivery
guys, he will see the main unit of the
product but he will all also see what is
the packaging that was requested by the
customer. So if here you put pack of six
and you confirm and you jump to the delivery
delivery
there you have the unit but if you print
or if you there is another
why packages is packaging if you show
the packaging colon you have the
information that the customer has
requesting in in a pack of six I guess
that was the question
>> yeah I was not sure about the question
so it's good that you answered well
>> uh so next question is there a possib
ability to add seasonality in the
reordering rules
>> in the in the reordering rules.
>> No, no,
>> no. It's not possible. Okay, that's okay.
okay.
>> Seasonality could be managed if you
actually use the suggest by looking at a
specific period um on the past data. you
could know okay based on that specific
period uh how many orders have been sent
to uh like how many products have been
sent to customers all the out moves as
Damian mentioned before and so based on
that you can see okay last year I had
that quantities now I can uh increase a
bit the volume because I know that my
business is growing so I can adjust the
percentage to 200% uh for instance so
that you have an idea but you cannot do
it from the the reordering rules
>> and I truly believe that you don't
really want that Because replenishment
is a complex things. You want to uh
control it. You don't want the system to
order plenty of stuff you don't need. Uh
let's imagine you you uh
at the beginning of the year you said
okay I need to uh I will set up the
reordering rules for all these product
in advance and in summer I will buy a
lot of this beer and stuff like that. I
automate everything and then you you
forget about it and this uh the vendor
does not provide this beer anymore or I
don't know and you decided to switch to
another beer I and you don't want
everything to be automatically ordered
for you. Replenishment is a daily job
basically. So either you go for the
suggest when it's something that you
need to know to to do once a week or
once a month or you will or you will be
working in the replenishment dashboard
probably all day long and you will adapt
all the quantities uh manually or
automatically but yeah
>> so it's going a bit back and forth from
one subject to another but again about
forecast product uh is it possible to
view the product forecast by grouping
all warehouses together not only in
I don't think it's possible
>> this uh so I think that what you mean is
that if I go to for instance the product
I showed you like the desk uh
>> I know the answer
>> mean me as well but I'm sure answer is no
no
>> but I also know that there is a task on
that so yes the warehouse
>> but we have a task to allow you to
unselect any the warehouse and see the
forecast cross warehouse
>> that's good to know that it's in
>> probably for for 20 for a
So we have another question here. Can
you quickly show how to assign
dimensions and weight for a package
>> for a package? >> Yeah,
>> Yeah,
>> a package type you mean I guess. So uh
>> you need to assign a package type to a package.
package.
>> Yeah. But here basically here on the
package type you can define as I use the
the boxes and the pallets. You can
define here the dimensions of this
package type and then when you are going
to assign that package type to a package
you'll do it either from the scanning.
So you just scan the box and then it's
assigned to the package or you do it
with the pallets for instance
>> and you can also assign this package
type to the packaging. So now that we
have merge unit and packages if I
remember well
>> it was on packaging
>> I can decide that this unit pack of six
this package pack of six has the package
type box with the that dimension. So ODU
will use that information
>> and this is really convenient because
even you go further with assigning roots
and everything. So the the configuration
is even more complex if you need to.
>> So we do have also a lot of questions
about GS1 barcodes. Uh some of them are
more about any improvement on the
printing of labels on the how to put the
GS1 labels on the product.
>> Uh not much.
>> No, that's something that we want to
work on probably next year, but this
year it was really not our focus.
Uh so next question, what would be the
way to force my customer to buy multiple
units of a product and not just a single
product? Is it just in the product form
that you
>> to force them force them? Yeah, therefore
therefore
>> so so when you we see that you could
configure packaging on product.
So in the sales so these are the
packaging that will be available for the
product even on your e-commerce they
will be able to select the the packaging
>> the packaging in the list you provided
there but you cannot prevent them to use
the basic unit of your product. If you
want to force them to use that unit, it
should be the main unit of your product.
>> Yeah. And in that case means that you
have to change it here by saying that
okay it's always six units and I do not
want them to buy it by one. You can
change it here and for instance it will
be done here. Of course you you have the
warning saying that okay what do you
expect with the configuration you have done?
done?
>> You are not blocked. No you have a
warning. Be careful of what you are
>> Okay. Going on. Um so is it possible to
close the valuation movement? So once
you've closed uh once you've closed the
valuation movement once you've closed
the accounting you should be able to
move any stock.
>> So that's should be able to
>> so about the valuation movement is it
possible to close it once you've closed
the accounting as well.
No, basically it's an accounting feature
and we are not expert in accounting but
if you have set a closing date on your
accounting there is not no possibility
to create journal entries uh for this
previous period. So as soon as you have
done that if you go in the in inventory
evaluation for a date before this
closing you will not be able to post
your entries you will be blocked.
Uh so would it be possible to use the
suggest function from a product point of
view or inventory point of view instead
of from RFQ? Ah
>> so directly going instead of like here
you want a product and you would like to
have the suggested quantity from here
instead of creating an RFQ and going to
the catalog. No,
>> that's something not possible right now
but that could be a good feedback.
>> That would be a good one. Yes,
>> that we can do maybe.
>> I will note it on my phone after. Uh is
it possible to run a historical stock
valuation report by location or by
warehouse which apparently was not
possible in version 8?
>> The historic the same uh yeah it's the
same question I guess that we had
before. Normally it should be possible
but you have to use the filter in the
inventory in the stock report and it's
applied to the to the computation of the
report. Maybe you can do you have se
several warehouse? I have just created
two but I don't know if I have uh data
for this one. I don't think you see
everything is at zero. So
>> no but here in the search in the search
put warehouse. What's the name?
>> I took I would I put like warehouse two
maybe I will just put two maybe
>> so that I'm sure
>> search warehouse. No select the warehouse.
warehouse.
>> Wait I will just do it again.
>> Select your warehouse. Now do inventory
at date.
>> Yeah. uh today yesterday
>> but I don't think I have data on this I
don't think it's
>> but it's everything is zero because that
warehouse is empty
>> and the other warehouse is not empty so
>> the report has taken into account the
filter that >> yeah
>> yeah
I see someone who is saying no so we can
take a look after
>> we don't hear we don't hear anything
uh I think it's over guys. Uh I don't
know about the team over there. It's all good.
good.
>> So if we didn't have the time to answer
your question because there was a lot I
guess feel free to come at the booth in
the ODO village. We have an inventory
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