The village board meeting covered a range of essential municipal operations, including financial approvals, infrastructure upgrades, public safety enhancements, and strategic planning for future facilities and service delivery.
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did okay I will call to order this
August meeting of the village of
schumburg Board of
Trustees uh deputy mayor har is excused
for the evening do we have any changes
agenda I do have one addition under old
business related
project there are no other
changes move on to our consent agenda
which includes our abstract of claims
for the month as well as meeting minutes
from our July
meeting the abstract for the month
includes $ 46,9
46,9
2636 in the general
fund out of the general fund be
$6,599 water fund abstract totaling $20,617
$20,617
[Music] $36,250
6,271
62 look like there's a water Bond
payment in the water
abstract uh and so I would entertain a
motion to approve the consent agenda as
presented so moved
do we have a second yes second any
comments questions or need
to review any of the items in the consent
agenda hearing none then all in favor
opposed hey item number four is our
first public comment period I don't see
any member of the public online or in
person unless you guys have anything
non-ill you wanted to oh Pine on okay
we'll move to our reports of
Representatives an is here from the
county whenever you're ready an
you uh first I'll go over uh June sales
tax overall for the county it was down
2.13% year to date it was down
47% Municipal uh sales tax was down
8.16% percent and year to
date 2 down
2.56% and uh you know there could be a
number of reasons that uh this is
happening our sales tax goes up and down
throughout the year
a good uh part of that reason is has to
do with the way that the uh state
reports it to us and we also uh know
that there's some softening in the jobs
market and possibly some other economic
factors going out going on uh we at the
last legislature meeting we passed a
resolution to go over the tax levy if
needed we we're hoping not to but uh
we had not we had voted it down a few
months ago so that uh it came back
around somebody and a legislator brought
it back around just to have that uh we
passed a resolution to explore what it
would be to have what would be the
impacts of having a countywide minimum
wage that would be higher than the state
minimum wage and we had a number of
people from the community come out and
speak in favor of this
what it we're basically doing is doing
an exploratory starting an exploratory
process and uh hiring a consultant to to
help us with this so uh so stay tuned for
that see we um also we heard from a
number of people in the community that
and from our Human Rights
Commission and our human rights
Department that there's been
over the last uh year or so there's been
increased incidences of uh of racial profiling
profiling
racial uh Targets in the community in
including children so uh we're
encouraging people if you see something
say something speak up you know uh a lot
of times people say things and uh make
comments Target people and nobody speaks
up so we're uh that that was from the
the folks that experienced it they said
that it's really hard because people
like right near them don't typically say
something so please uh speak up because
uh some people are feeling more
emboldened to uh say say things that are
are racist and uh we want to you know
community and that was all I had
an thanks Ann appreciate
welcome item number six reports from
this board um the item I have were you
make mention of
the pro housing community designation
yeah leave that I'll leave that for you
a minute all right um do we have need of
month I have need for it not to
be I don't have any need I'm going to be
meeting with Matt regarding the fire but
oh okay so then we will formally notice
the cancellation of our second monthly
meeting so that we aren't double booked with
supp that's
that's
against request to least address it
today which part
thees we're not going to be able to
discuss so we'd be looking at two more
weeks because our September meeting is the
the
9th which is a little bit
earlier that's okay I don't want I'm not
just yeah I
mean I think Ben wanted to hold off
yeah we'll have to put it on the agenda for
the
we will I think we will resume our twice
monthly meetings in
September that's a good time to start
we'll see get there I
think all right uh fire
wor um nothing major we had uh 36 calls
two structure fires I think they had
pretty scary uh rescue situations which
our younger volunteers were very
commended as to their
professionalism and their training on
how they handled those specific
situations and so those went very very well
well
um they're just continuing with their
training this week uh they're doing the
repelling they're doing open water
rescue confined space training and motor vehicle
vehicle
training um our volunteers are very
concerned about the new uh proposed oia
regulations towards Volunteer Fire um
companies pretty much because they're
raising the level of those
regulations almost to the level of professional
professional
firefighter and they said that their
concern is loss of volunteerism simply
because they put in tons of hours
already people have to hold full-time
jobs during their volunteer time and
obviously the concern is well you have professional
professional
firefighters that that's their job so
they can take time off from their job
they could do training while they're on
their job but these people have to you
know our volunteers either have would
have to take time off from work um which
is obviously something a lot of people
can't do right now and um um that that's
family time and takes away family time
so uh one thing that they were
discussing that you know within the last
20 years our volunteerism has gone down
almost 50% so you know we're going to
see I don't see an increase in
volunteerism along those lines and
especially if they tighten up the
regulations um for the training
structure to be equal to that almost
equal to that of a paid volunteer or paid
paid
firefighter um that would make it
difficult I think some of those
regulations will also
include perhaps us having to replace
equipment earlier than what our regular
um schedule is so that's going to have a
financial effect on us too considering
that we lay out a very specific timeline
for when we need to replace trucks and
equipment and everything and if they
make that sooner and a fire truck is a
million dollars that is that makes
things um really difficult but I
think is it Kirsten Jill brand I think
is kind of uh making them look at the
overall picture and saying that this is
really going to impact smaller Villages
and smaller towns and maybe there you
know you can't compare apples to apples
when it comes to that so we're hoping
that maybe that won't come to fruition
the way that they think and there's
going to be a lot of paperwork involved
a lot more paperwork involved so that
makes it tougher too so that was just
marsh um as I mentioned Deputy Mayor
Carver excuse for the evening we will
have some
EMS potential EMS hires to discuss an
executive session at the end of the
meeting uh DPW water sewer C Farmers yes
so uh I'll start with the first item
here Congress Street storm water quotes
so we've been working on this project
for quite some time to do some storm
water repair on Congress Street um we if
you'll recall approved purchasing
materials I think at our last meeting
for this and we now have a quot for um
the actual work around the around yeah
the labor I guess around the around the
effort um we were hoping to get multiple
quotes I know Dusty spent a lot of time
on the phone with at least two different
groups and we've only been able to get
one quote um formally the other quote
anyhow
yeah yeah and I'd like to move ahead I
mean we've been trying we've been
kicking this effort down the road quite
a bit for quite a while and I'd like to
propose that we accept the pns
Escavating quote for $20,000 to do the
actual install of the materials that we purchased
purchased
previously um and you know I in I'd love
to have more quotes but we just have not
been able to get additional quotes you
run into the same situation we do with
the fire department it's like a lot of
is so specialized there's only a few
companies that do it or one yeah this is
the remainder of that last Daz grd yeah
y so they'll we we purchased the
materials so we could do it under our
you know tax taxing and and so forth um
and so this is just for the install
piece of it so I will make a motion that
we accept the pis Escavating quote
work I'll move that you you can second
you second have a motion and a second
any additional questions discussion I
second is there anything else Dusty you
wanted to add to that
right well if there are no comments or
questions all in favor of accepting the
pis Excavating quote as presented please
say I I any
oppos good all right then the other
quote in here has a bit more
conversation that's why I asked Dusty to
join um there are two Schmid's wholesale
quotes in the
Dropbox uh these are
for new water meter read heads so we
have water meter reads heads that are
remote reads So currently DPW drives
around and does a radio read of
everyone's meter just from their truck
they don't have to get in your house um
we are we installed most of them what
like a decade ago and they're kind of
their yeah so they're getting to the end
of their usable life and so we're
starting to
look what's the next evolution of these
that we want to go with uh and we're
particularly looking right now because
we just installed or a bunch of new
meters were just installed up at compest
mobile home park um and we need read
heads for those meters specifically so
we're kind of using this as an
opportunity to think where do we want to
go next um and so Dusty's recommendation
and all if you have anything to add
please do is to go with cellular read
heads and so instead of driving around
in a truck every month these would use
the cell network to continuously on some
every couple of hours or something sort
of basis let us know how much water is
being used which reduces time driving
around getting all the reads also gives
us the ability to do more real time hey
we noticed your meter is going crazy do
you have a water leak do do you have a
water main pipe service you know line
break while you were down in Florida for
the Splinter those sorts of things um
and we can just better track usage right
now every month it just gets a little
tricky sometimes if a read is off what's
going on this way we have much more
consistent data over time
also fire request for every mons so if
someone calls and say after we read
somebody us my meter would seem can you
read it again three days later and say
yes but water obviously went through
your meter we can't tell you where or
it's not running right now so whatever
was face which usually winds up
being a stuck toilet and nobody ever
seems want to Bel that once we tell them
that that is the cost this will tell us
I believe it s a pain or whatever every
four hours to let us know any meter that
is on cellular service what your meter
read is and so we can choose to read
every five monthly but then if someone
wants to call and say hey
you know or if it sends the pain to the
system and the program system say hey
this user who normally uses so many
gallons has a lot of water flowing right
now we can call and alert them the other
main reason for going this way is
the the radio reps that we currently
have are no longer produced through
Badger company they don't they don't
produce these anymore um so can't go
with those moving forward um the options
are to go with this cellular read style
which is all set to run with the
programs we have or we get these other I
can't remember they're called C or me
reader heads and then we need all the
programming for the computers we need a
new reader computer to carry around and
so now we're carrying around two
handheld computer devices in the truck
reading whereas the sell one sense to
the laptop or the computer or tablet
whatever that we already have um there's
no need for any other Hardware purchases
except the register heads is there software
software
purchas um so there's no the software
that we have should already work with it
but there will be a
cellular Fe and I believe that's
considered like $1 per register head
okay that we have and that price goes
down the more reader heads we get so
once you have 500 Greer heads it drops
to like 98 cents for it's not a big
difference but it it does decrease in
more heads in the system we have sell
over um we have a huge credit with
Schmid sale because when all the meters
and register heads were purchased for
Compass two years ago the meters all
went in and we're fine they match our
meters but the register heads they
bought two years ago were the wrong
style don't work with our system and so
we had to return that so we have I think
that the cost right now for 150 meter
head is like 42 gr y we have a credit of
17,000 in oh that's so that's the other
quote there so the two quotes one is
negative 17 so that's our credit I see
right now to just get the amount of
homes that are in compass we could order
only like 120 met and have and that
would cover all of that and we forward
you know how many we want order to have
on to start replacing meters that are
going B in the
village how long is it going to take to
have the whole village
replace replace um so a lot of that
depends on how many how many meters are
there uh there's roughly 850 M
850 now that's not all currently 3/4 in
radi head so I would take it would take 800
800
815 of indidual household meters
buildings like the
schools um a couple restaurants have
larger meters that require that style
how long uh how many can you do a year
it kind of depends on the restance how
quickly we can get permission to get in
we have to go when we did so they
started with this system before I
started here and it took
us probably 10 years to get everybody
but I don't know how hard of a push
there was put out um once I started we
started making a hard press on getting
into home we send out letters we s out
words and this would actually be a lot
less time because we don't have to
change the whole meter out it's just a
quick swap of a meter head there's no
pulling of an actual
meter saves time so I think
realistically two years maybe three we
could have everybody switch um if we if
we put a hard press on it send out
notices go door to door and say we need
two minutes of your time and we come in is
is
that last just to change the meter head
it's it's that quick it really is it's a
it's one screw the meter Twist Off you
put the new one on and you're in and out
um whereas when we did it 10 years ago
you had to go in you had to schedule you
had to shut their water off pull the
whole meter run a new line it was at
least a 10 to 15 minutes
all the biggest thing is getting
permission from people to get in their
house we ran into trouble
with 30 to 50 customers that didn't want
to Bru
so so what's the question for us uh I
think the question for us tonight well
actually the last question for for you
Dusty is did you look at where this
could come from because I've got numbers
between 17 to 26
or this was pulled right from the water
I think
40.4 it's not water sour of power
pumping in from there okay it's what we
usually pull out biger water equipment
out Val what but last the last time we
when they did this when they me to years
ago it came out of that account so I
woulde and were we were we kind of
planning for that this year in the
budget to your knowledge
okay all right so that
it um it really is more about water I
mean I see I could see an argument if we wanted
wanted
to but we also have some people who are
on sewer you know who have water gets a
little fun funky in some
places it's not
so all right so we we need to figure out
a line but then I would what I would
recommend is we at least start with the
120 for Compass because I know that they
want to keep moving and then maybe what
we should start figuring out
is how to probably over the next year
like build a plan for the next couple of
years every year we put in you know
enough dollars for whatever amount so I can
can
a we can start working that up um but
let's see so you what did did you know
what the name of what was the name of
the line you were thinking ofce
supply all right there's like a cser a
stip and equipment in a contractual line
for that would be Contra a contractual
okay so that's
see all right yeah so then I
would so I'll make a motion that we purchase
120
wholesale oh so that's less than this
current quote um and I have doing the
math have that minus
the refund that we have should be a
total of
oh let's do up to
to
number that's my motion is there a
second does that seem like that gets you
we have a motion and a second to
purchase 120 cellular read water heads
for a total not to exceed
questions hearing none all in favor
please say I I any [Music]
[Music]
oppose all right all right and then
my yeah yeah go ahead sure yeah yeah
yeah go for it all that rain on
Friday and we still never exceeded 28 on
the mgbs at the super plant so something
is worth good whether it's little things
all at once building up or changes made
to the SE system up at Compass is
clearly we're headed in the right direction
direction
finally we we really didn't point two
many issues one little one over here on
W Street behind Keith house um still
because that pulls all the drainage from
South Street and that side of town that
way drainage that runs cuts to his
backyard that causes problems but that
was about the of our water issues so locked
locked
out um did you share that with mrv I I
talk mat Friday again this morning um
and then n has called in a save
for so I assume within the next
week you should you should send pay that
it's not a guarantee but I know
obviously is on their
agenda be that was the stor from January
yes so I know part of part of way to pay
done okay all right uh and then the last
note is as Gordon mentioned we were
recently certified as a pro housing
community um so that is the conversation
we started last
month with uh some resolutions that we
passed and I took some time to put our
zoning information into a spreadsheet
Tom Myers took significantly more time
to put a bunch of permits and planning
permits and building permits into a
spreadsheet send that all off to the
state and recently as of last week we're
given the word that we were certified
for that which then allows us to receive
any Grant funds should we be awarded
them um for some the granting that we
also submitted for last month and we had
approved some resolutions for here so
that is some great news there is a press
release hopefully going out soonish and
we can tomorrow then and then we can uh
yeah feel good about being a pro housing
community and trying to get more grant
funding for II even though we're making
good progress we can continue to make
even more progress yeah that's great
me um next up is police Joanna thank you
um I don't have a report on stats for
for August um just some
major um I guess the most significant
thing that happened unfortunately in the
last month is that somebody did try to
break in to the police department office
um unsuccessfully thankfully um but
there is some repair that has to be done
for that um and because it is an old
building some of that repair will not be
to its original
original
um I guess facade of the building
building
um so and that person has been arrested
and has been charged and I think
arraigned potentially tomorrow so
so
um that was a
major thing um and then I have two items
so in the grant that I mentioned two
months ago we're looking to spend that
down it was an $83,000 Grant um some of
these items they
were um so
when uh Chief Nelson wrote the grant um
he had specific things in mind and now
that we actually have the grant he's
getting current quotes for those
items um
so because I wasn't here when he
actually wrote the grant which was more
than two years
ago um I'm not sure if some of these
items were discussed so um one of the
items that I sent to the trustees is
this flock
safety um so these are infrared cameras
that actually look at Vehicles only
license plates and the look model make of
of
vehicles um and it's it's part of this
system within New York State um so major
CI have them and then some smaller
departments are starting to get them as
well um so they identify Vehicles
if somebody commits a crime and there is
a vehicle to reference they're able to
track the vehicle with these infrared
cameras um a couple of examples at least
how it would work
locally is if somebody were to put a
skimming device on an on uh machine like
a gas station machine and um somebody
were to report that there was a vehicle
or if you know let's say you know one of
our G local gas stations if they
captured a vehicle on the camera we'd be
able to determine in which direction
they went towards and potentially follow
that car with these cameras um and find
out who the perpetrator is
is
um the other
another example is for Amber Alerts and
elderly alerts um it's a great way to
identify those vehicles and then again
try to find um that person that is uh
potentially in those cards that have been
been
identified um so for this item it is a
three-year contract for $38,600
um that is being covered by this grant
um the one thing to keep in mind is that
we don't have to keep this particular
particular
um this for this system if we can't
afford it afterwards it's just one of
those things where it's part of the New
York State Network and it would just add
some security to our
area um I think one of the things that
Chief Nelson and I discussed is actually
looking to see over those three years um
what type of benefit we would at least
for our village have
um and after that it would like it says
here it's $112,000 per year so it would
be it would carry a $112,000
$112,000
um uh charge every year so it would be
something that we would have to budget
in the future if we decided keep
it um so that is
flock so and I I only sent the quote on
Friday so can I make a motion to sure
and I just made it into the Dropbox no I
don't see it would you like me to put it
but all of this is covered by the grant
Tech Grant yes the first three years is uh
uh
grant you want to take them one at a
time you want to go through go over each
thing and then come back to it something
uh so the other two are a completely
different system so I'll take this one
first and then the other
too um so did you and chief discussed
where these might be placed yes
yes so the one caveat about these is
that um he does want to place them on
the main road but because it is not our
road he has to place them 25 feet away
from that road which would mean that he
would have to have permission by some private
private
residents um so he did have some
suggestions um on where to place them it
would be and I don't need to know like
specifics I think the IDE was mostly was
is like the intent is to mostly do Main
Street is that is that accurate yep
yep
yeah I mean I don't think he really
cares if people know the location that's
fair and this is the car identifier
safety so and with this software be able
to like identify something in particular
and if our vehicle isn't in that area
they would get a notification or it's so
it only identifies vehicles um if it
were another
Department that were looking for a
particular vehicle it would tell them
whether or not it came through our area
fancy okay the only thing that I would
say is that our main road is I mean we
have a lot of people that come through
yes we do we do we're in
right and we could always track um one
of the caveats about this grant is that
any information that we receive from
using any of this technology has to go
into um there's a New York state system
where they keep
data um so there will be a way to see
whether or not it is useful for our
village okay so there's a way to track
that to see if it really is something
that's worth paying for
right okay think about it the technology
is pretty amazing forer to be able to do
that for a thousand bucks a
month you track any vehicle where the
system set up yeah I mean it isn't
pretty big brother but it's yeah it's
also it's also fascinating it could be
done yes I was just looking for and this
particular one does not identify people
so right just Vehicles right the other
example I guess I would give and I know
this is just from working in banking and
and working in our security area at that
time is there actually was a huge uh
ring um that was devoted to taking
personal checks from people and actually
going to through the bank Drive I saw
that yeah um and and that is something
that is occurring within our own area um
I don't think they ever got to our area
but I know it happened as close as
Watkins Glenn so it would have been able
to right you know we would have been
right
okay so I will will make a motion
to purchase block
safety for a contract of three years at $
$
38,1 on the grant
money we have a motion do we have a
second I'll
second any additional
hearing none all in favor please say I I
I most
okay next up the other thing is and I
know this has been talked about um for a
while is the replacement of our security
cameras for the police department um the
cameras right now they're not of great
quality and they're a lot older the
technology is also
older um
so um it's become less reliable
reliable
um and so part of this money was looking
toward getting those that
funded um the chief made a decision to
place the more
expensive um I would say higher technology
technology
uh item on this
grant um although we do have two quotes
from uh for cameras uh so the one that
we're looking at is called verada and
that is for
$227,500 and it's a five-year contract
it would for those five years it would
completely be covered by the grant money
after that um we would be looking at
maintenance fees which um we don't have
an exact number but from uh Chief Nelson
it was uh most likely around $250 to
$350 per camera uh per year um this the
information that we get for the cameras
actually is stored on the cloud and
there is unlimited
storage um there is a higher res resolution
resolution
and the software is updated by the actual
actual
manufacturer um which is why it carries
a higher price tag
um so it is for 10 10
cameras um and and the software and the
installation the other it
so Chief Nelson did try to get something
that was
comparable but it's very difficult um to
compare items so this one is the 10
cameras but there is no
real software updates that is continuous
it's like if this if the software
isded right nobody updates it yeah um
it's also for 10 cameras it's for fewer
years I think this one is for well there
are no years because like I said it's
installed and done um and then we
get and then the hard so the storage is
internal it's two terabytes on a hard
drive um and that would have to be
maintained by The
Village um and that's what it
is and that is for ler price tag so we
could potentially go with this item but
once it's out of date once again we
would have to pay pay the full amount of
what it would take to replace that in
another you know however many years and
88 we definitely getting more with the
one and the fact that they maintain it
and update it is that seems like a
me
yeah the second what we got same
it
good to
know I don't know if it's the same
protect so Chief want and are you
recommending the badas I am
am
luric higher resolution it comes with 10
cameras he will be placing a camera in
the village office um also outside you
know replacing the cameras that we
currently have plus adding I think
cameras okay you want to make that
motion I will make a motion to purchase
54850 we have a second
second
second any additional comments questions
I'll just say the one thing which I
mentioned in the email is just checking
in with our it on like how to best
integrate all of this I don't have a
problem approving the quote and if it
turns out we don't need part of the
networking gear or whatever fine but I
would just check in with that make sure
that they're up for or I mean maybe if
if bluestorm or whoever is going to
support it but just that everything
plays nicely okay I will talk to Chief nson
yeah any other
station chief called me in the morning
and he said okay we've got so it's all
Clos back in we kind of went with his uh
plans on what he wanted to
so other than putting whatever he wants
so any other comments or questions on
quote hearing none then all in favor of
approving the
purchase quote as presented please say I
I any oppos
right so I guess with those funds we
also look we we also purchased some
portable radios that were um under the
threshold to bring here um they were
able to be replaced
replaced
and it is so tier crime analysis
actually that takes all of the data that
were um from these systems that we're
purchasing on the grant money um that
will be using the data I guess to to
track crime or whatever they do in that
office um and that is all I have for
today I'll have stats for
all right I'm Circle back to EMS because
I completely forgot Joel
has something for us to consider big
debate there is a the new ambulance has
been orders it's about to it's going the
last item so one of the big questions is rebranding
rebranding
um rebranding I suppose our uniform logo
and everything kind
matches uh all
our segregate in the fire department
just Community aspect many many people
in the community probably big majority
still are the fire department and so it
kind of gives us the ability toket
different a bit
um and change we same kind of anual same them
them
for had since my childhood so probably
25 30 years U what people do like is the
design ambulance so that wouldn't change
it would just be changing the color
ambulance it is a big it's a village
department so it's
going not make that decision
solely the other
opportunity to save some money could be
anytime you order anual order it in the
chassis in white or black if you ordered
it in Black it would save a couple, per
purchase because [Music]
the so it be a little bit less work but like
thoughts
comments I usually ask other people when
I need to match
colors fire department is also so things
to stay the same for people argument is
that they like being associated with the
fire department however they already
started changing their color as well so
black red as well
so One Way Or Another We're be different we
change and then this is if when you
order a new one it would be in these
colors or it's a repainting of existing
repain would be this
okay is that blue lettering with a white
outline I believe that the conversation
that might be both Leaf it might be
white or if it going match the fly Parts
there I think the letter the word should
be more predominant I mean they are on
the red and white ambulance
obviously they certainly will be that
yeah I'm the bad I'm a bad person to ask
because I'm a real traditionalist when
it comes to stuff like
that plus the recognition of an
emergency vehicle oh
yeah but what is it the letter that definely
don't yeah yeah if that were green or
yellow the lettering I think bright
white or white I think it would look
better than Blue on Blue um I do like
the newer color though the only thing I
would say is that
that
um we'd have to make sure that the
residents are informed that these are
our vehicles and not
privatized yeah
ambulance um because once you change the
color that people are used
to you know they might say no I don't
want that it might also help that it's
almost kind of organically Happ people see
see
the in a lot
yeah day I like is it more of a brighter
green than what is printed out here or
it is it's you
sh we can go go
yeah yeah and then maybe the letter
should be like the numbers are on that
great I'm happy to accept Joel's
recommendation I I don't have a reason
care looks like it's up to you looks
you my only preference would be that
although if you can if you can match the
colors of the fly card yes if they're
off exactly the same vyl I
sa yeah and and actually if the words on
this the lettering on the side could be
that bright green that would be helpful
I think this may be bright green with
like maybe light a blue outline or
something or white outline
yeah worst thing is people hate it you
got to rep I just didn't want to
be didn't have a comment about it
oh no you see what I said is that we
recommendation I don't like the color
the the wording was carefully [Laughter]
[Laughter]
chosen maybe there can be like a
promotional like kids day where they can
come and check out the new EMS truck so
that people know what it actually looks
time so put it on my calendar that would be
be
25 we can arrange for something at the school
school
yeah because
kids you know young adults and kids will
you know that's what they're used to
that's what they recognize is my cab and
I will say the department is very
divided too
much rebra are real right but I came
andal District area knows
knows
I yeah that's what I would say just some
Community interaction so that especially
kids and everyone recognize something
that's so different than what they're
interesting good luck with the final
decision it's all on
you all right uh Court treasur um yeah
okay so I have some requests of the
board which are probably the most
important thing but I will um then just
start by saying that um we are going to
do a complete audit of every customer
water sewer card all
848 to make sure that all of the data
and the tax map um for the property It's
associated with and all the billing
information is accurate um so we're
going to begin that at we want I'm
hoping we could complete that before the
September billing cycle um we inherited
a a program that had been used by many
different people um and not so it's just
time there's some indications that it's
time so that will be a significant
effort um for Jess and I to tackle um
looking at those 848 cards um so but
that's great and we're happy to do it
and just a reminder I think maybe we
alluded to it in the beginning or
Marshall you mentioned but the Fire EMS
budget session with the municipalities
has contract municipalities has been set
for Thursday September 5th at
6m in the fire hall um and we'll work
with your fire AMS team's uh
commissioner department heads to make
sure that I've got budget materials in
time for the mayor to review if the
meeting is the fifth when do you want those
those
were I'd said that I would make sure
they were to the towns no later than uh
the Friday the 30th so they would have a
whole weekend and then some business
days if that's possible I said it was a
30th heard that it's two weeks it's like
three working weeks so the end of next
week the end of next next week what do
you think about that Joel depending on how busy your season I
Joel depending on how busy your season I mean if it's a busy season then like a
mean if it's a busy season then like a busy week then you have time right I've
busy week then you have time right I've done a lot of work on it but and I have
done a lot of work on it but and I have not successful in that time I anything I
not successful in that time I anything I don't okay well I'll I'll catch up with
don't okay well I'll I'll catch up with you and I'll see if there's anything I
you and I'll see if there's anything I can beginning the following week at the
can beginning the following week at the latest I'd like a couple days before we
latest I'd like a couple days before we send it to the towns so um so say that
send it to the towns so um so say that say that tring again if you wish um if
say that tring again if you wish um if I'm sending if I'm targeting Friday you
I'm sending if I'm targeting Friday you want how many days in advance of this
want how many days in advance of this sent to the town it's probably a good
sent to the town it's probably a good way to ask the more the better
enough two probably not enough either okay and thanks everybody for filling
okay and thanks everybody for filling out the doodle pole I know no one likes
out the doodle pole I know no one likes to do that um things are moving
to do that um things are moving swimmingly the deputy continues to make
swimmingly the deputy continues to make amazing strides in her comprehension of
amazing strides in her comprehension of new materials um the uh hired bookkeeper
new materials um the uh hired bookkeeper Michelle R she's on Hiatus um
Michelle R she's on Hiatus um indefinitely um she's willing to work
indefinitely um she's willing to work projects but she's going to get a degree
projects but she's going to get a degree um at corn now and I'm sorry I can't
um at corn now and I'm sorry I can't remember a second degree I can't
remember a second degree I can't remember what it's saying but that's
remember what it's saying but that's okay we're in great shape um and and
okay we're in great shape um and and it's earlier than I expected we might be
it's earlier than I expected we might be in this position so it's good we're
in this position so it's good we're ready for it she helps train um up to do
ready for it she helps train um up to do the voucher work some of the voucher
the voucher work some of the voucher work she was doing which is great um so
work she was doing which is great um so then I have these asks um so there was a
then I have these asks um so there was a radar sign that was budgeted for in
radar sign that was budgeted for in fiscal year 2023 24 that was delayed in
fiscal year 2023 24 that was delayed in delivery by the vendor so that I need to
delivery by the vendor so that I need to ask if this board would encumber
ask if this board would encumber $2,850 from fiscal year
$2,850 from fiscal year 2324 in the traffic control line to pay
2324 in the traffic control line to pay for this radar sign
and I can't make that motion six one half a dozen value so we don't encumber
half a dozen value so we don't encumber it if we have access one balance and we
it if we have access one balance and we just go over it thatl this year either
or I thought this is the way I was supposed to do it so I don't know what
supposed to do it so I don't know what will you tell me what you wanted what's
will you tell me what you wanted what's it is
$2,850 all right then I would entertain a motion to encumber
a motion to encumber ,850 from the 2023 24 budget for the
,850 from the 2023 24 budget for the purchase of a radar
purchase of a radar sign if someone would like to move that
sign if someone would like to move that I'll
I'll move second any questions on what we
move second any questions on what we just did and we can do that even though
just did and we can do that even though we've closed out that year or we not
we've closed out that year or we not closed out that year yet it has not been
closed out that year yet it has not been we are in section with where we're still
we are in section with where we're still not completely audited and extended the
not completely audited and extended the AFR closed it's audited
AFR closed it's audited and final submitted to the state which
and final submitted to the state which has that's why I say
has that's why I say six would be
six would be $2,850 over under budget and that money
$2,850 over under budget and that money sits in the general fund anyway so this
sits in the general fund anyway so this is we what probably approved a quote but
is we what probably approved a quote but the money has it left because we didn't
the money has it left because we didn't actually get yet and so we're
actually get yet and so we're encumbering it as we anticipated using
encumbering it as we anticipated using it but you're right it's an encumbrance
it but you're right it's an encumbrance instead of a budget
instead of a budget modification
modification budg right but it just
budg right but it just happened
almost um any other comments or questions on no encumbering prior years
balances not then all in favor of the aforementioned incumbrance please say I
aforementioned incumbrance please say I I I any
I I any opposed and not to The Treasure of the
opposed and not to The Treasure of the mayor does not like being
mayor does not like being encumbered um so my other ask is
encumbered um so my other ask is um I would like to ask that this board
um I would like to ask that this board consider um using $80,500 from the debt
consider um using $80,500 from the debt the water debt Reserve f234 to pay for
the water debt Reserve f234 to pay for the bond um that was taken out to do the
the bond um that was taken out to do the water Improvement system there is
water Improvement system there is currently
currently 139,000 in that debt reserve and I've
139,000 in that debt reserve and I've confirmed various sources including the
confirmed various sources including the osc um that it just needs a board
osc um that it just needs a board resolution due to the nature of that
resolution due to the nature of that from
I would move that we pay that Bond payment from reserves yeah from the debt
payment from reserves yeah from the debt reserve the water debt
res so it will then go into that checking account but come
checking account but come from does that make sense for we have a
from does that make sense for we have a motion at a second yes do we have a
motion at a second yes do we have a second yes second any comments or
second yes second any comments or questions
questions right so there's Bond payment that's in
right so there's Bond payment that's in Dev voucher we just approved right will
Dev voucher we just approved right will get paid from
get paid from the water debt
the water debt Reserve it'll essentially be a internal
Reserve it'll essentially be a internal general journal transaction that moves
general journal transaction that moves the money and I need the permission to
the money and I need the permission to move the money from the banks and then
move the money from the banks and then the general journal but the check will
the general journal but the check will still come from the fund you're looking
still come from the fund you're looking at right no interest okay that was also
at right no interest okay that was also me making sure I did the right thing
me making sure I did the right thing you have comments or
questions none all in favor please say I hi me
oppose okay my last ask is with the clerk Department which is that um inhs
clerk Department which is that um inhs for 46 C Street required that there be
for 46 C Street required that there be some Revision in the street assessment
some Revision in the street assessment street address assignment which is in
street address assignment which is in the Dropbox
the Dropbox um and the reason for them needing to do
um and the reason for them needing to do this is that that the private property
this is that that the private property owners did not want letters um they want
owners did not want letters um they want didn't want Alpha numerical designations
didn't want Alpha numerical designations they just wanted all numerical
they just wanted all numerical designations for those lots um and so
designations for those lots um and so that was not the way it was said on
Mission okay so we have a resolution in the Dropbox stating that updated
the Dropbox stating that updated designated street addresses for the
designated street addresses for the following tax Parcels there are five
following tax Parcels there are five Parcels which are being renumbered
whereas the to County Department of Emergency Response overseas emergency
Emergency Response overseas emergency dispatch and communication systems that
dispatch and communication systems that allows residents to die on 911 and
allows residents to die on 911 and whereas 911 is the number to report a
whereas 911 is the number to report a police fire medical emergency that
police fire medical emergency that requires the imediate presents police
requires the imediate presents police officers firefighters or emergency
officers firefighters or emergency medical personnel and whereas new
medical personnel and whereas new address designations are approved by
address designations are approved by municipalities governing
municipalities governing body now therefore being resolved that
body now therefore being resolved that the village of TR Board of Trustees
the village of TR Board of Trustees authorizes and approv forbid addresses
authorizes and approv forbid addresses as a sign someone like to that
as a sign someone like to that so second Mar any
so second Mar any questions so each number is an address
questions so each number is an address for one
for one property except for the one so the first
property except for the one so the first two property tax map IDs are multi-unit
two property tax map IDs are multi-unit multi okay got it and then the last
multi okay got it and then the last three are single
three are single residences correct
residences correct multiunit
okay so s are going be like the town numbers so so like one right one tax
numbers so so like one right one tax parcel has these dwelling units on it
parcel has these dwelling units on it but in but they can but has a number
right right instead of apartment one two3 it'll have it's the own unique
two3 it'll have it's the own unique street address right
confusing just wait for you add PE boxes to it it's
questions hearing none all in favor please say I I I and the
okay uh moving on to Old business something we've done multiple
business something we've done multiple times in recent years and always have to
times in recent years and always have to do it again we have a
resolution which approves or authorizes me to sign
me to sign the municipal Cooperative agreement for
the municipal Cooperative agreement for the 2024 year that we are more than
the 2024 year that we are more than halfway through
halfway through as our membership in the health
as our membership in the health Consortium New York States Department of
Consortium New York States Department of Financial Services did not like a
Financial Services did not like a standing authorization for chief
standing authorization for chief executive to sign this they wanted
executive to sign this they wanted renewed by resolution every
renewed by resolution every year so here we are I won't read all of
year so here we are I won't read all of it it's the same as we've always
it it's the same as we've always approved in the past as a member of the
approved in the past as a member of the health Consortium we're agreeing to the
health Consortium we're agreeing to the municipal Cooperative agreement which is
municipal Cooperative agreement which is amended from time to time including
amended from time to time including every time we add new membership which
every time we add new membership which is pretty much every year we have as
is pretty much every year we have as many as 14 new municipalities joining in
many as 14 new municipalities joining in January well so we'll be doing this
January well so we'll be doing this again and so I would entertain a motion
to approve and authorize the chief elected official of the village of
elected official of the village of Trumansburg to sign the
Trumansburg to sign the 2024 Amendment to the municipal
2024 Amendment to the municipal Cooperative agreement which was effect
Cooperative agreement which was effect of January of this year uh of the
of January of this year uh of the greater Tas County Municipal health
greater Tas County Municipal health insurance
consorti soov do we have a
soov do we have a second any comments or
questions hearing none all in favor please say I
please say I I how many are in it now 62
I how many are in it now 62 municipalities 64
municipalities 64 municipalities with 13 or 14 join in
January toal consortion budgets 87 million next
million next year it's awesome we be at 100 million
year it's awesome we be at 100 million here pretty
here pretty soon um next item of old business well
soon um next item of old business well it's more newer than older but it's not
it's more newer than older but it's not brand new is we have a quote to
brand new is we have a quote to consider for the early planning phases
consider for the early planning phases of
our new fire and EMS facility The Proposal is from
facility The Proposal is from mrb and it's slow to
mrb and it's slow to load my
load my screen to begin doing initial planning
screen to begin doing initial planning and Engineering
and Engineering so as everyone knows we've received $3
so as everyone knows we've received $3 and5 million in Congressional
and5 million in Congressional funding we have U submitted a Grant
funding we have U submitted a Grant application for an
application for an additional 1.5 million from a New York
additional 1.5 million from a New York state Volunteer Fire infrastructure and
state Volunteer Fire infrastructure and response equipment Grant we don't know
response equipment Grant we don't know when that's going to be
when that's going to be awarded and then we
awarded and then we have to have longer conversations about
have to have longer conversations about where we've already had some of those
where we've already had some of those conversations but longer conversations
conversations but longer conversations about where the additional funding will
about where the additional funding will come
come from but that does not mean start
with what you see in the proposal so the first part of The Proposal is for mrb to
first part of The Proposal is for mrb to meet with um Chief Taylor and Joel and
meet with um Chief Taylor and Joel and myself to review the
2021 kind of list of needs for the building see what can be see what's a
building see what can be see what's a definite need versus
definite need versus a a need that's more of a want
a a need that's more of a want really kind
of condense and solidify what the building needs to contain there's a
building needs to contain there's a hourly not to exceed estimate for that
hourly not to exceed estimate for that work and then there's a conceptual plan
work and then there's a conceptual plan which includes a building footprint this
which includes a building footprint this is not architecture but it's a building
is not architecture but it's a building footprint initial kind of designs for
footprint initial kind of designs for the building that now only not to exceed
the building that now only not to exceed dollar amount in
dollar amount in there when we have
there when we have when we're at the stage where we
can clearly Define the specific site
Define the specific site location there will be a need for
location there will be a need for engineering to evaluate
engineering to evaluate that as well as um any
that as well as um any Seeker work that might need to be done
Seeker work that might need to be done preparing that if
preparing that if necessary um there's an hourly not to
necessary um there's an hourly not to exceed quote for that and then there's
exceed quote for that and then there's applications for additional grants and
financing and then there's the actual architecture feasibility report which is
architecture feasibility report which is not the architecture itself it's
not the architecture itself it's preliminary architecture
preliminary architecture work uh so we have a
work uh so we have a total
total proposed dollar for each of the stages
proposed dollar for each of the stages which would total up to $65,000
which would total up to $65,000 65,000 50 this is reimbursable from the
65,000 50 this is reimbursable from the funding we
have but we're doing this in a parallel timing
timing because the grant
because the grant funding the the mechanism to draw that
funding the the mechanism to draw that money isn't established yet so the money
money isn't established yet so the money sits there and we know who our liaison
sits there and we know who our liaison is that's being administered through
is that's being administered through USDA but we can't actually start getting
USDA but we can't actually start getting the emburse anything yet but when we can
the emburse anything yet but when we can this is
this is elig um and mrb is our Point person if
elig um and mrb is our Point person if we have other people that are interested
we have other people that are interested in this do we bid this out this
in this do we bid this out this particular part part of it out I am
particular part part of it out I am suggesting we do not bid the engineer
suggesting we do not bid the engineer this part of it okay this is not build
this part of it okay this is not build work build work would get
work build work would get bid this is this is more because they
bid this is this is more because they wrote the grants because they have the
wrote the grants because they have the history this this is closer to it's not
history this this is closer to it's not exactly project management but it's
exactly project management but it's closer to the project management in okay
closer to the project management in okay once and this do this is pre-
once and this do this is pre- architecture right so then once if we
architecture right so then once if we get through all of these phases right at
get through all of these phases right at the end of this phase we would have a
the end of this phase we would have a location site mapped Seeker
location site mapped Seeker completed and preliminary
completed and preliminary architectural uh planning
architectural uh planning which would then be bid out to an
which would then be bid out to an architectural
architectural firm to do the
firm to do the drawings okay and then we would
drawings okay and then we would bid the construction work after the
bid the construction work after the architectural after the archs are done
architectural after the archs are done okay so this part this proposal would
okay so this part this proposal would get us
get us to best case fastest possible case we
to best case fastest possible case we get us to
get us to Sprint 25
Sprint 25 and we'd be looking at Architects and
and we'd be looking at Architects and bidding and we' be looking at Architects
bidding and we' be looking at Architects engineering and construction biddings
engineering and construction biddings sometime next year for constructionist
sometime next year for constructionist started in Spring of
started in Spring of 26 that's the best case that's
fastest but the coordination with USDA and the steps that are in The
USDA and the steps that are in The Proposal can start now we got to start
Proposal can start now we got to start is there anything what
is there anything what what's holding us up from being able to
what's holding us up from being able to draw from the grant USD so that's just
draw from the grant USD so that's just time on their time on their side we had
time on their time on their side we had we had they have that
se this does not commit us that read through the fin
through the fin this does not commit us to financing
this does not commit us to financing through
through USDA but they have
USDA but they have already opened up the informational
already opened up the informational process to apply for USDA
process to apply for USDA loans for the
balance I mean yeah I'm I'm with Marsha we start got to start somewhere might as
we start got to start somewhere might as well start moving things yeah we
well start moving things yeah we absolutely have to because the longer
absolutely have to because the longer this procrastinates the more expensive
this procrastinates the more expensive it
it gets that's for D sure as someone was I
gets that's for D sure as someone was I mean we're going to
mean we're going to be I'm going to add my own house doesn't
be I'm going to add my own house doesn't get any
cheaper okay then I would entertain a motion to accept the proposal for
motion to accept the proposal for Professional
Professional Services from mrb group for the initial
Services from mrb group for the initial planning phase of the TR fire this
planning phase of the TR fire this facility some
move second additional questions
comments hearing none then all in favor please say I I I any
please say I I I any opposed okay um the piece I wanted to
opposed okay um the piece I wanted to add on behalf
add on behalf of Deputy Mayor Carver at the bottom of
of Deputy Mayor Carver at the bottom of the Dropbox we have two documents one
the Dropbox we have two documents one says quote the other says quote
says quote the other says quote one uh these
are uh quotes from NYSEG for necessary infrastructured upgrades of the two
infrastructured upgrades of the two locations where we will be citing our EV
locations where we will be citing our EV Chargers these would be these would be
Chargers these would be these would be the fast Chargers so there needs to be
the fast Chargers so there needs to be some upgrades made U to the
some upgrades made U to the infrastructure at Cory Street in here in
infrastructure at Cory Street in here in the parking lot SC parking
slowly so the first one that says quote that's the Cory Street
that's the Cory Street one oh it's all the way the bottom of
one oh it's all the way the bottom of the file to
the file to refresh
refresh yeah
let's this parking lot so the there's about it's roughly it's
about it's roughly it's $774
$774 66 here and $711
66 here and $711 1962 down at Cory Street these will both
1962 down at Cory Street these will both be
be reimbursed from the uh Make Ready Grant
reimbursed from the uh Make Ready Grant oh okay
oh okay received it's a reimbursable grant so we
received it's a reimbursable grant so we have to pay for it and then we get
have to pay for it and then we get reimbursed again sometime this fall okay
reimbursed again sometime this fall okay and where does that come out of what do
and where does that come out of what do we pay that out
we pay that out of uh this would be well when the grant
of uh this would be well when the grant is reimbursed we will have a grant
is reimbursed we will have a grant Revenue line oh okay gotta spending side
Revenue line oh okay gotta spending side will be Grant spending side okay in the
will be Grant spending side okay in the meantime we'll have to pay for it out of
meantime we'll have to pay for it out of General general fund
and only n can do the work because they own the
own the lines so I would uh entertain a motion
lines so I would uh entertain a motion to
to approve both of the ni said quotes as
approve both of the ni said quotes as presented for the infrastructure
presented for the infrastructure upgrades needed for the two EV charging
sites so moved second any questions
none all in favor please say I I I any
okay water sewer base rate review sounds like oh R so um Jessica had mentioned
like oh R so um Jessica had mentioned that there's an intention to look
that there's an intention to look through through each of these accounts
through through each of these accounts one by one to kind of double check
one by one to kind of double check everything and make sure we're doing
everything and make sure we're doing everything by the book we've been
everything by the book we've been changing quite a bit about billing
changing quite a bit about billing recently and uh part of the conversation
recently and uh part of the conversation that has come up recently is around how
that has come up recently is around how we assign base rates so if you think
we assign base rates so if you think about
about your sewer and water bill you have one
your sewer and water bill you have one base rate for sewer one base rate for
base rate for sewer one base rate for the water and then you have the usage on
the water and then you have the usage on top of it um as well as the capital
top of it um as well as the capital charge those are kind of all the
charge those are kind of all the different parts of a
different parts of a bill when that's pretty straightforward
bill when that's pretty straightforward when we talk about houses dwellings
when we talk about houses dwellings individual dwellings each get one base
individual dwellings each get one base rated water Bas one base rate of sewer
rated water Bas one base rate of sewer the capital
the capital charge the question then is what do we
charge the question then is what do we do for commercial units that don't
do for commercial units that don't have a dwelling how do we map that what
have a dwelling how do we map that what do we do there what we have been
do we do there what we have been working through so far has been to take
working through so far has been to take the average amount of water that a
the average amount of water that a household uses in the village call that
household uses in the village call that one unit and then if uh you know so
one unit and then if uh you know so current the calculation we've been using
current the calculation we've been using is 50,000 gallons in a year so if a
is 50,000 gallons in a year so if a business is using 50,000 gallons they
business is using 50,000 gallons they get one base unit one sewer unit one
get one base unit one sewer unit one Capital charge if they use
Capital charge if they use $100,000 or 100,000 gallons sorry that
$100,000 or 100,000 gallons sorry that would be two right that had been
would be two right that had been Our
Our intention uh at least through the
intention uh at least through the resolutions as far as I can understand
resolutions as far as I can understand them we have not actually completed the
them we have not actually completed the shift to that yet so currently we have
shift to that yet so currently we have the edu the capital charges are done
the edu the capital charges are done this way the base rate for water and
this way the base rate for water and sewer are whatever they used to be prior
sewer are whatever they used to be prior to this in most cases that's one water
to this in most cases that's one water unit for I think pretty much everyone in
unit for I think pretty much everyone in the village and the sewer rates are
the village and the sewer rates are sewer base rates are kind of all over
sewer base rates are kind of all over the place because they didn't used to
the place because they didn't used to have that usage component so there was
have that usage component so there was kind of a different places got different
kind of a different places got different number of sewer units trying to maybe
number of sewer units trying to maybe approximate usage but it was very hit or
approximate usage but it was very hit or miss and it didn't reflect changes in
miss and it didn't reflect changes in actual use over time if a building went
actual use over time if a building went from a restaurant to a or movie store to
from a restaurant to a or movie store to a restaurant or back or
a restaurant or back or whatever so anyhow all of that to say we
whatever so anyhow all of that to say we are we are back here to
are we are back here to discuss how we want to move
discuss how we want to move forward um and I think part of
forward um and I think part of this conversation for tonight does not
this conversation for tonight does not mean making a decision yet we could
mean making a decision yet we could decide hey we want to look at this more
decide hey we want to look at this more information what do we want to pull out
information what do we want to pull out um maybe as part of that review what do
um maybe as part of that review what do we want to put together and might kind
we want to put together and might kind of make a decision here um but in
of make a decision here um but in general what it does mean is that when I
general what it does mean is that when I calculated the anticipated revenue for
calculated the anticipated revenue for water and sewer I was doing it under the
water and sewer I was doing it under the impression that
impression that if you were using 100,000 gallons you're
if you were using 100,000 gallons you're going to pay two base rates of water and
going to pay two base rates of water and two base rates of sewer currently that
two base rates of sewer currently that is not the case and so we are probably
is not the case and so we are probably coming in under my Revenue projections
coming in under my Revenue projections Jessica has looked at the current like
Jessica has looked at the current like actual Revenue costs and revenue and
actual Revenue costs and revenue and costs to date and we're in the black
costs to date and we're in the black Sals so we're not like wildly under um
Sals so we're not like wildly under um but we should make sure we have an
but we should make sure we have an actual answer to what we want to be
actual answer to what we want to be doing here going forward and then figure
doing here going forward and then figure out how to apply that um so I think
out how to apply that um so I think broadly speaking the options I see are
broadly speaking the options I see are we could jump right to kind of rolling
we could jump right to kind of rolling out the base rates based on water usage
out the base rates based on water usage as our resolutions I think have been
as our resolutions I think have been saying that would be a large shift to
saying that would be a large shift to those commercial users kind of in one go
those commercial users kind of in one go so that might be a bit much we could
so that might be a bit much we could phase that in which is something we've
phase that in which is something we've done in a bunch of different scenarios
done in a bunch of different scenarios wouldn't require us changing any of the
wouldn't require us changing any of the law or resolutions or anything we just
law or resolutions or anything we just we could phase that in um or we could
we could phase that in um or we could kind of take a bigger step back and
kind of take a bigger step back and rethink this a little bit under the
rethink this a little bit under the thought that the way that it is
thought that the way that it is currently
currently structured maybe we don't feel is fair a
structured maybe we don't feel is fair a fair way to spread it across commercial
fair way to spread it across commercial users versus residential users um and
users versus residential users um and and if we go that route we could kind of
and if we go that route we could kind of look at how we adjust
look at how we adjust the the calculation of it to spread the
the the calculation of it to spread the costs differently between commercial and
costs differently between commercial and and uh residential users the end of the
and uh residential users the end of the day the system cost when it costs it has
day the system cost when it costs it has to generate the revenue to offset those
to generate the revenue to offset those costs there's a question of how do we
costs there's a question of how do we allocate between residential versus
allocate between residential versus commercial and across different types of
commercial and across different types of commercial so you're saying residential
commercial so you're saying residential is okay how we've calculated it so far
is okay how we've calculated it so far it's we haven't probably done due
it's we haven't probably done due diligence on the commercial side to make
diligence on the commercial side to make sure we're recovering those expenses
sure we're recovering those expenses that's basically the any changes we made
that's basically the any changes we made from here would be would happen
from here would be would happen primarily to Commercial and multi
primarily to Commercial and multi multi-unit like apartment apartment
multi-unit like apartment apartment buildings um mostly because the fact
buildings um mostly because the fact that like for for single family
that like for for single family dwellings it's just a dwelling and it's
dwellings it's just a dwelling and it's flat and it doesn't change we don't have
flat and it doesn't change we don't have these questions of how does that map to
these questions of how does that map to this and the other thing how does it how
this and the other thing how does it how do we reflect the school versus lb
do we reflect the school versus lb versus you know the something else right
versus you know the something else right so well I don't think we wouldd see much
so well I don't think we wouldd see much in the way of changes to residential but
in the way of changes to residential but it does have more of an impact when we
it does have more of an impact when we talk about nonresidential dwellings and
talk about nonresidential dwellings and and you're saying there's a way to maybe
and you're saying there's a way to maybe phase that in over time so certainly the
phase that in over time so certainly the easiest thing would be to just phase it
easiest thing would be to just phase it in we could say maybe you know we switch
in we could say maybe you know we switch it we go halfway and let that sit for
it we go halfway and let that sit for two or three billing periods and then we
two or three billing periods and then we go the rest of the way after that um and
go the rest of the way after that um and that would be with our current structure
that would be with our current structure that we have in place alternatively we
that we have in place alternatively we could you know have more of a
could you know have more of a conversation of does the current
conversation of does the current structure we have in place do we want to
structure we have in place do we want to adjust that in some way do we want to
adjust that in some way do we want to say hey we we thought 50,000 was kind of
say hey we we thought 50,000 was kind of the average
the average house but if you look at you know that
house but if you look at you know that average house is an average of a bunch
average house is an average of a bunch of one unit apartment buildings and also
of one unit apartment buildings and also you know a family of five maybe we say
you know a family of five maybe we say we actually want to look more like
we actually want to look more like what's the family of five use and use
what's the family of five use and use that as our Baseline that we compare
that as our Baseline that we compare commercial buildings to versus a one
commercial buildings to versus a one unit apartment building so we can play
unit apartment building so we can play around with those things that would
around with those things that would require us to go back and change the
require us to go back and change the sewer law and make some other
sewer law and make some other adjustments but we can we can have that
adjustments but we can we can have that conversation um I think the reason I'm
conversation um I think the reason I'm bringing this up is because it when Jess
bringing this up is because it when Jess and I were looking at how much it would
and I were looking at how much it would increase some of the commercial bills
increase some of the commercial bills it felt big not like overwhelmingly big
it felt big not like overwhelmingly big but it felt big right and I'm concerned
but it felt big right and I'm concerned about that because we need those people
about that because we need those people desperately um when was the last water
desperately um when was the last water when was the last and
when was the last and final water
final water increase um last water increase U so
increase um last water increase U so let's see was September was it
let's see was September was it March I think it was March it was March
March I think it was March it was March yeah I can and then we did sewer the
yeah I can and then we did sewer the last that sched last increase would have
last that sched last increase would have then been just this pass building and
then been just this pass building and that have
many how much how many dwellings it would affect or how many I guess
would affect or how many I guess commercial businesses not yet that study
commercial businesses not yet that study is was just begun last week when this
is was just begun last week when this first came to late so when you're
first came to late so when you're reviewing and that would give us more
reviewing and that would give us more data right if with her reviewing all of
data right if with her reviewing all of those water cards right all of the yes
those water cards right all of the yes but it doesn't actually have to have
but it doesn't actually have to have that it doesn't hinge on just on that
that it doesn't hinge on just on that detail I have I have isolated and
detail I have I have isolated and started a spreadsheet that I shared with
started a spreadsheet that I shared with uh trusty dark for last week um so I'm
uh trusty dark for last week um so I'm pretty close and just need a couple more
pretty close and just need a couple more days to say this is what it would look
days to say this is what it would look like for these these accounts that are
like for these these accounts that are above one dwelling unit
above one dwelling unit because I I Rec from this from it you
because I I Rec from this from it you know in collaboration but I I have some
know in collaboration but I I have some deep concern that it actually would be a
deep concern that it actually would be a significant change um and I'm wondering
significant change um and I'm wondering if it's financially necessary so on the
if it's financially necessary so on the water side think about sewer so I'm
water side think about sewer so I'm still adjusting usage
still adjusting usage head but on the water
side I'd like to see when so we just had water problems right y well is first of
water problems right y well is first of July they'll come out first
July they'll come out first of let me say one thing on I think there
of let me say one thing on I think there is there are two pieces I'd like to pull
is there are two pieces I'd like to pull apart a little bit one is looking at the
apart a little bit one is looking at the actual revenue and the actual costs and
actual revenue and the actual costs and and questioning maybe even our rates are
and questioning maybe even our rates are too high and maybe we could back off a
too high and maybe we could back off a bit and I think that's one conversation
bit and I think that's one conversation we should absolutely look into the other
we should absolutely look into the other question is how do we divy this out
question is how do we divy this out across the community and we need to have
across the community and we need to have like a a structure for that because
like a a structure for that because right now what we have is sewer that was
right now what we have is sewer that was put together 50 years ago and the units
put together 50 years ago and the units don't match anything that make any sense
don't match anything that make any sense and we can't we need a we need a
and we can't we need a we need a structure that we can point to and say
structure that we can point to and say Here's why your bill is X or Y right and
Here's why your bill is X or Y right and so I think we can tease those apart a
so I think we can tease those apart a little bit because even if we say look
little bit because even if we say look we're in the black we don't actually
we're in the black we don't actually need any more Revenue we still need a
need any more Revenue we still need a same way we still gonna need some to
same way we still gonna need some to decide how do we divy this up right so
decide how do we divy this up right so my first priority with respect to water
my first priority with respect to water is getting General paid
back so that's why I'm curious if the LA the if the final watering if the most
the if the final watering if the most recent final water rate change
recent final water rate change March then at the end of the next
March then at the end of the next billing the end of the September billing
billing the end of the September billing cycle will'll be halfway through we'll
cycle will'll be halfway through we'll have good
have good estimates
estimates the if we're in the black and we can say
the if we're in the black and we can say that General will be paid back in
that General will be paid back in amount of
amount of time
time then we'll easily be able to
then we'll easily be able to Target do we keep the rates where they
Target do we keep the rates where they are or leave
are or leave them we keep rates where they are and
them we keep rates where they are and leave them or back them off but I agree
leave them or back them off but I agree that whether we have to back them off or
that whether we have to back them off or find we have to increase it needs to be
find we have to increase it needs to be spread out in a way that that makes
spread out in a way that that makes sense um
so we're halfway through the billing cycle now for the year
cycle now for the year right the calendar year yeah no well
right the calendar year yeah no well sort of almost May so may is our fiscal
sort of almost May so may is our fiscal year so we just went July we're in the
year so we just went July we're in the we're just completed the first matter
we're just completed the first matter when count
when count that's why I was right asking the change
that's why I was right asking the change was in that's what I'm saying from
was in that's what I'm saying from March so and the other thing to consider
March so and the other thing to consider without mentioning any accounts we are
without mentioning any accounts we are looking at account currently that is
looking at account currently that is calculated for 12 edus but currently
calculated for 12 edus but currently paying three wire units and three sewer
paying three wire units and three sewer units so to make that without
units so to make that without any and it's not a standalone and that
any and it's not a standalone and that that's that's a concern right but now I
that's that's a concern right but now I think I finally the way you said it
think I finally the way you said it today I finally understand fine make 12
today I finally understand fine make 12 if that's too much then then how can a
if that's too much then then how can a rate be adjusted or how do we look at
rate be adjusted or how do we look at commercial rates versus residential
commercial rates versus residential rates or but we're saying they should be
rates or but we're saying they should be 12 based on their
12 based on their usage um if edus equal
usage um if edus equal seans so your first thousand gallons are
seans so your first thousand gallons are the mo the first thousand gallons of a
the mo the first thousand gallons of a unit are the most expensive gallons so
unit are the most expensive gallons so you would now be having this Ed is
you would now be having this Ed is 50,000 year right so the edus are the
50,000 year right so the edus are the the base unit is how we spread across
the base unit is how we spread across fix the fixed cost of the system so
fix the fixed cost of the system so right now we're not based on the
right now we're not based on the calculation which maybe we're raising
calculation which maybe we're raising more than we need was not going to cover
more than we need was not going to cover that that fixed cost right but what I'm
that that fixed cost right but what I'm saying is if an U is 50,000 gallons and
saying is if an U is 50,000 gallons and they're 12 they should be 12 right and
they're 12 they should be 12 right and then means are using 600,000 gallons of
then means are using 600,000 gallons of water right or that I don't know unless
water right or that I don't know unless that's say it's 12 units of dwelling no
that's say it's 12 units of dwelling no it's commercial usage commercial so then
it's commercial usage commercial so then yeah that would that would be one of the
yeah that would that would be one of the very high water users they would be
very high water users they would be their first 12,000 gallons would be the
their first 12,000 gallons would be the most expensive right so that makes their
most expensive right so that makes their monthly bump their monthly base bump up
monthly bump their monthly base bump up well the easiest thing to do I'm taking
well the easiest thing to do I'm taking taking a step back just conceptual the
taking a step back just conceptual the easiest thing to do from conceptual St
easiest thing to do from conceptual St would be what we've talked about youis
would be what we've talked about youis couple which is and have a completely
couple which is and have a completely different
different rate for water for commercial users so
rate for water for commercial users so users for a certain number qualify as
users for a certain number qualify as commercial and then treat it
commercial and then treat it as come the budget has B they come up
as come the budget has B they come up with a straight gallon straight gallon
with a straight gallon straight gallon charge no base R the purpose of the base
charge no base R the purpose of the base rting
rting residential is to be able to spread out
residential is to be able to spread out those costs with some equitability
those costs with some equitability between people who use a lot a
between people who use a lot a little to spread out some
little to spread out some it's called Bas some baseline amount
it's called Bas some baseline amount along every then the high users pay the
along every then the high users pay the extra commercial I don't know if that's
extra commercial I don't know if that's same conceptually I don't know if that's
same conceptually I don't know if that's the same animal if a commercial water
the same animal if a commercial water user whether they're filling up a truck
user whether they're filling up a truck from a hydrant or high user restaurant
from a hydrant or high user restaurant whatever that's what they're there for
whatever that's what they're there for right service they're not suddenly going
right service they're not suddenly going to stop using water right like the
to stop using water right like the laundr man for example right right great
laundr man for example right right great example
example right car was car wash right and the
right car was car wash right and the other piece of the residential side is
other piece of the residential side is we have to
we have to smooth we have to Smo the revenue of the
smooth we have to Smo the revenue of the water department a little bit in case
water department a little bit in case every vation water commercial
every vation water commercial doesn't
doesn't somebody those the
somebody those the holiday necessarily
think yeah so we're talking about roughly 80 accounts 75 accounts above
roughly 80 accounts 75 accounts above one not all of those are commercial so
one not all of those are commercial so do you want to you think think more
do you want to you think think more about it I'm sorry just interrupted your
about it I'm sorry just interrupted your thought process tell me the kind of
thought process tell me the kind of study you want to see um and I can
study you want to see um and I can extrapolate that I was starting off in
extrapolate that I was starting off in my own dire of how I would assess this
my own dire of how I would assess this model of the physical health of what's
model of the physical health of what's already happening and the impact should
already happening and the impact should be just Carri forward without any rate
be just Carri forward without any rate change um so that we can see what that
change um so that we can see what that would look
would look like
like um do you happen to know is it I just
um do you happen to know is it I just didn't get to in most cases is everyone
didn't get to in most cases is everyone has one water
has one water unit that's like are you talking about
unit that's like are you talking about are we talking about nonresidential
are we talking about nonresidential non-residential I think okay no that
non-residential I think okay no that would not be accurate okay so you're
would not be accurate okay so you're saying there's 80 overusers and they're
saying there's 80 overusers and they're not all commercial or they I I'm looking
not all commercial or they I I'm looking I was just looking at the sheet that I
I was just looking at the sheet that I have and some of the calculated there
have and some of the calculated there edus above one um I just wanted us to
edus above one um I just wanted us to get a picture we're not talking about a
get a picture we're not talking about a giant amount of people it is a it is a
giant amount of people it is a it is a task that can get studied without weeks
task that can get studied without weeks a big right yeah um and so I can answer
a big right yeah um and so I can answer I can't answer that question exactly
I can't answer that question exactly right now okay Mara I'm sorry no that's
right now okay Mara I'm sorry no that's fine
fine so maybe we got to just look at that and
so maybe we got to just look at that and then come back for a little bit more
then come back for a little bit more discussion yeah I think I'm trying to
discussion yeah I think I'm trying to think of
like I mean what I'm hearing what you're saying Roden and
I I think I'm only hesitating because it's pretty large difference from where
it's pretty large difference from where we've
we've been um but I am slowly coming around
been um but I am slowly coming around with the idea
with the idea that when we say you know one edu maybe
that when we say you know one edu maybe instead of it's 50,000 gallons maybe
instead of it's 50,000 gallons maybe it's 100,000 gallons and that helps
it's 100,000 gallons and that helps reduce oh the number of units that these
reduce oh the number of units that these commercial buildings are going to see so
commercial buildings are going to see so instead of 12 with six okay um it does
instead of 12 with six okay um it does require us kind of going back and
require us kind of going back and amending the law but laws are there to
amending the law but laws are there to be amended specifically
be amended specifically silver I think on both sides you would
silver I think on both sides you would would have a water unit per edu but if
would have a water unit per edu but if it was 100,000 gallons a year not 50
it was 100,000 gallons a year not 50 that would be you know you'd still maybe
that would be you know you'd still maybe pay two or three base
pay two or three base units but it wouldn't be as
units but it wouldn't be as shocking the same thing on the sewer
shocking the same thing on the sewer side both of them the the formula we
side both of them the the formula we would use to figure out how many base
would use to figure out how many base units are you paying every billing
units are you paying every billing period would be your edus but we would
period would be your edus but we would have an edu just be a much higher amount
have an edu just be a much higher amount of gallons change Ed for the school
of gallons change Ed for the school um yes but not water and sewer yeah just
um yes but not water and sewer yeah just the the only place we've applied EU has
the the only place we've applied EU has been the capital charge at this point
been the capital charge at this point right so we have not applied any new
right so we have not applied any new change we
change we have
have yes we applied it to the base
yes we applied it to the base rate the no base rates have changed edus
rate the no base rates have changed edus were calculated for the school edus were
were calculated for the school edus were assessed to the
assessed to the school like other commercial accounts I
school like other commercial accounts I think that's acoss has only been applied
think that's acoss has only been applied am I am I right what said we've only
am I am I right what said we've only used the edu calculation for the capital
used the edu calculation for the capital line not for base
line not for base units um so the school has several
units um so the school has several accounts um so and they're all listed as
accounts um so and they're all listed as one wiek street so we have five eight
one wiek street so we have five eight six and
six and two
and we didn't have edus we didn't have a capital base unit I me Bas I me
capital base unit I me Bas I me edus so I just read you the edus for the
edus so I just read you the edus for the capital charge and their units by bases
capital charge and their units by bases our water units are all one sewer units
our water units are all one sewer units are variable including one account
are variable including one account that's
that's 100 which I think is also we'll see some
100 which I think is also we'll see some like that account line almost certainly
like that account line almost certainly come down
cost it kind of goes to the these numbers of pick from a hat 50
these numbers of pick from a hat 50 years
years ago for this board's discussion I'm
ago for this board's discussion I'm inclined to carry on with the sheet that
inclined to carry on with the sheet that way I went to say this is what it would
way I went to say this is what it would look like if we made the change as
look like if we made the change as proposed in the current resolution and
proposed in the current resolution and this is the billing cycle that or the
this is the billing cycle that or the bills that we have right from March to
bills that we have right from March to March or forward till present or um
March or forward till present or um and the revenue and
and the revenue and expenses and then you
expenses and then you can
can play
margins I would assume they are our biggest water
biggest water user uh I'm not sure working at a school
user uh I'm not sure working at a school I think they probably yeah I think
I think they probably yeah I think compasses oh yeah yeah yeah I didn't
compasses oh yeah yeah yeah I didn't take that in consideration there've been
take that in consideration there've been years of the go
I mean if you look at calculations I want to see more just because I'm still
want to see more just because I'm still I I still don't understand edu and then
I I still don't understand edu and then the things that you were
the things that you were discussing yeah exuse me I'd love to be
discussing yeah exuse me I'd love to be able to figure out a simpler way to
able to figure out a simpler way to don't share that sheet I started it's
don't share that sheet I started it's very confusing like yeah that mind it's
very confusing like yeah that mind it's the rainbow of my mind I don't think it
the rainbow of my mind I don't think it will help I wish it would but initially
will help I wish it would but initially my thought would would have been that
homes or residences should not be should be different than commercial or business
be different than commercial or business it shouldn't be calculated the same
it shouldn't be calculated the same because it it just
because it it just doesn't it's not you're not comparing
doesn't it's not you're not comparing amples to amples right you're not
amples to amples right you're not comparing the
comparing the same the same
usage but I Lov to like I feel like the question for us is a little bit of like
question for us is a little bit of like how do
how do we think about the the pie like if
we think about the the pie like if we maybe there's a way to put this
we maybe there's a way to put this together if we think of the you know
together if we think of the you know 100% of the cost and maybe we think
100% of the cost and maybe we think about I don't know water usage between
about I don't know water usage between residential and non-residential uses or
residential and non-residential uses or maybe we think about just number of
maybe we think about just number of accounts between those two buckets or
accounts between those two buckets or something and then look at the cost
something and then look at the cost spread that's what was wondering can we
spread that's what was wondering can we take those commercial units and put them
take those commercial units and put them in one bucket and residential in another
in one bucket and residential in another bucket and then maybe there's a way to
bucket and then maybe there's a way to piece that out amongst the commercial
piece that out amongst the commercial bucket yeah but is yeah is there a way
bucket yeah but is yeah is there a way to to make sure that that that is
to to make sure that that that is consistent throughout right you can't
consistent throughout right you can't have you can't have the individual
have you can't have the individual living you can't have the residents with
living you can't have the residents with a single
a single resident paying I'm was making up
resident paying I'm was making up numbers right $10 a gallon for
numbers right $10 a gallon for water and then the commercial user at
water and then the commercial user at 600,000 gallons a year p 50 cents again
600,000 gallons a year p 50 cents again right
right right
right but as long as those two relative
but as long as those two relative charges are
charges are close then you could have a base rate on
close then you could have a base rate on the residential side to smooth their
the residential side to smooth their inconsistent
usage is there a way to charge commercial or however you want
commercial or however you want nonresidential actual rate instead of
nonresidential actual rate instead of doing like this
doing like this base idea potentially I mean that it it
base idea potentially I mean that it it is going back to the drawing board on a
is going back to the drawing board on a lot of this which I'm so you're saying
lot of this which I'm so you're saying charging a commercial rate for
charging a commercial rate for a because if you really are thinking
a because if you really are thinking about the types of businesses that we
about the types of businesses that we have um a store where people just go to
have um a store where people just go to shop nobody's really
shop nobody's really using the bathroom there other than
using the bathroom there other than Maybe the
Maybe the owner um it's going to have a lot less
owner um it's going to have a lot less usage than like we said earlier a
usage than like we said earlier a restaurant I think the problem the the
restaurant I think the problem the the problem there and that's an interesting
problem there and that's an interesting example is that the cost of ual water
example is that the cost of ual water pumping is like pretty minimal compared
pumping is like pretty minimal compared to all the other overhead costs and so
to all the other overhead costs and so if we just charge I think it's one thing
if we just charge I think it's one thing to say you're the laundromat you're
to say you're the laundromat you're Little Venice doing a lot of cooking
Little Venice doing a lot of cooking you're going to have a pretty high flow
you're going to have a pretty high flow you're gonna always be paying a
you're gonna always be paying a considerable amount of money but if it
considerable amount of money but if it is right the one shopkeeper who's using
is right the one shopkeeper who's using the bathroom every so
the bathroom every so often you're not going to ever get to
often you're not going to ever get to the point where you're covering just the
the point where you're covering just the fact that it costs a lot of money to rub
fact that it costs a lot of money to rub pipe to your house and to have water
pipe to your house and to have water there when you so what if that was the
there when you so what if that was the base cost for the business then is the I
base cost for the business then is the I mean I think that's
mean I think that's where I think
where I think the I guess I don't know what you're
the I guess I don't know what you're going with that but the base rate is
going with that but the base rate is there to basically say that there's a
there to basically say that there's a lot of fixed cost in the system we're
lot of fixed cost in the system we're going to take that fixed cost and spread
going to take that fixed cost and spread it across everybody and then the
it across everybody and then the variable cost of how much it takes to
variable cost of how much it takes to pump the water and for Dusty to go down
pump the water and for Dusty to go down and check the you know chemicals daily
and check the you know chemicals daily or whatever that is the variable cost
or whatever that is the variable cost that we will put on the actual amount of
that we will put on the actual amount of water you
water you use um it's like B it costs what it
use um it's like B it costs what it costs I mean the whole system and to
costs I mean the whole system and to pump the water here and to maintain it
pump the water here and to maintain it and
and everything so the
everything so the edu 50,000 per gallons isn't necessarily
edu 50,000 per gallons isn't necessarily just the cost of 50,000 gallons it's
just the cost of 50,000 gallons it's also yeah the 50,000 gallons is just
also yeah the 50,000 gallons is just what's the average household use and
what's the average household use and then trying to me to have some way to
then trying to me to have some way to connect how do we charge a commercial
connect how do we charge a commercial building that doesn't have any Wellings
building that doesn't have any Wellings in it it's also the system costs it's
in it it's also the system costs it's also included the system yeah and it's
also included the system yeah and it's and it's can't remember the split we
and it's can't remember the split we have to separate all the capital charge
have to separate all the capital charge piece which is the debt payments Deb pay
piece which is the debt payments Deb pay the debt payment okay have to be spread
the debt payment okay have to be spread out evenly among users as a fixed charge
out evenly among users as a fixed charge water water pumping and overhead can be
water water pumping and overhead can be variable there so not I'm not suggesting
variable there so not I'm not suggesting this but it's an interesting thought
this but it's an interesting thought experiment because I have looked at
experiment because I have looked at other Municipal
Water suppliers in C how they do it and there are some that do a straight PR G
there are some that do a straight PR G Char and I think they look back and say
Char and I think they look back and say a three or four year Rolling average of
a three or four year Rolling average of usage three or four year Rolling average
usage three or four year Rolling average of costs divide one by the other and you
of costs divide one by the other and you get it per gallon CH and then they
get it per gallon CH and then they basically say if our residence if it's a
basically say if our residence if it's a really dry year and our residents use a
really dry year and our residents use a lot of water we're going to make more
lot of water we're going to make more and we're not going to rebate it because
and we're not going to rebate it because the next year might be a low usage and
the next year might be a low usage and now we've got to eat the difference
now we've got to eat the difference because our costs are still our
because our costs are still our costs and I'd be nervous about making
costs and I'd be nervous about making that big of a
that big of a change but it might be an interesting
change but it might be an interesting place to start and then back into the
place to start and then back into the basee PE to smooth it'd be interesting
basee PE to smooth it'd be interesting to see which ones are doing that too
to see which ones are doing that too because I think we are because of the
because I think we are because of the small nature of our system we are in a
small nature of our system we are in a much different space than even say like
much different space than even say like Bolton point because we have primarily
Bolton point because we have primarily fixed cost and actually pretty ler very
fixed cost and actually pretty ler very small variable cost comparatively versus
small variable cost comparatively versus a much larger system where once you've
a much larger system where once you've got the well once you've got the pump
got the well once you've got the pump you know you can Pump It 247 or for two
you know you can Pump It 247 or for two hours a day but it doesn't it's
hours a day but it doesn't it's basically a lot of the same costs
uh we have to attach the gallon number to edu I think that maybe is what is say
to edu I think that maybe is what is say say that say do you have to attach like
say that say do you have to attach like one one edu is equal to 50,000 gallons
one one edu is equal to 50,000 gallons like you have to well we you need some
like you have to well we you need some way of figuring out how to proportion an
way of figuring out how to proportion an edu to a
edu to a business that's the that's the trick and
business that's the that's the trick and so the way we've done it is based on X
so the way we've done it is based on X number of gallons 50,000 is the number
number of gallons 50,000 is the number we pick but we could pick a different
we pick but we could pick a different number but and reason the capital charge
number but and reason the capital charge part is is equitably
part is is equitably spread that unless you want to change
spread that unless you want to change unless it's but the commercial no the
unless it's but the commercial no the capital charge part is the same the
capital charge part is the same the capital charge part well equally spread
capital charge part well equally spread out between residential and Commercial
out between residential and Commercial sewer unit the base unit fee of $39 and
sewer unit the base unit fee of $39 and the base unit fee 3640 or something for
the base unit fee 3640 or something for sewer are not even spread out
sewer are not even spread out currently and and those
currently and and those units that's a fixed monthly cost right
units that's a fixed monthly cost right so if you're currently paying one water
so if you're currently paying one water unit and then you pay two water units
unit and then you pay two water units you're based just to have water doubles
you're based just to have water doubles you're going from we'll say $35 to $70 a
you're going from we'll say $35 to $70 a month regardless of what you
month regardless of what you use right because that's how we split
use right because that's how we split out the fixed cost for the system so I
out the fixed cost for the system so I think if you're going to say that EDU
think if you're going to say that EDU that sorry that the capital charges are
that sorry that the capital charges are equitably spread right now then if we
equitably spread right now then if we were to use the same mechanism the edu
were to use the same mechanism the edu mechanism to split out the base rates
mechanism to split out the base rates that would also be Equitable but I
that would also be Equitable but I question the cost of the base unit and I
question the cost of the base unit and I think it wouldn't actually be
think it wouldn't actually be proportionate the B well so the C
proportionate the B well so the C because you're paying my first 12,000
because you're paying my first 12,000 gallons if I have 12 units is the most
gallons if I have 12 units is the most expensive water but you would only be
expensive water but you would only be paying but it's it's because it's not
paying but it's it's because it's not about water usage it's
about water usage it's about, I'm paying more monthly than you
about, I'm paying more monthly than you that's just literally we took the cost
that's just literally we took the cost of $1,000 unit of gallons and added it
of $1,000 unit of gallons and added it to a base rate no I get it I know but
to a base rate no I get it I know but yeah yeah that's why the that's where
yeah yeah that's why the that's where our our communication has fallen down
our our communication has fallen down and I'm Prett sure I just want to finish
and I'm Prett sure I just want to finish the sheet to show you that
part does it make sense to like these these places that have 20 edus or 12
these places that have 20 edus or 12 edus does it make sense for them to be
edus does it make sense for them to be charged 12 times what a
charged 12 times what a unit what household like I think that's
unit what household like I think that's where that's basically the question yeah
where that's basically the question yeah right now we're we're charging them 12
right now we're we're charging them 12 times the B 12 times more okay from the
times the B 12 times more okay from the capital piece see I came all the way
capital piece see I came all the way around yeah should we also be charging
around yeah should we also be charging them should we also be charging 12 times
them should we also be charging 12 times more for the fixed cost in the system on
more for the fixed cost in the system on both the water and the sewer side and I
both the water and the sewer side and I guess when those
guess when those increases were
increases were made or when these assumptions
made or when these assumptions were when these changes were made that
were when these changes were made that these businesses had 12 or 20 or
these businesses had 12 or 20 or whatever were they
whatever were they notified in advance that they would be
notified in advance that they would be paying a higher rate yeah we did a lot
paying a higher rate yeah we did a lot of notification and I think what what
of notification and I think what what broke down was the communication between
broke down was the communication between what I was envisioning the ships and how
what I was envisioning the ships and how I it got handed over to the front office
I it got handed over to the front office and there have been over people changing
and there have been over people changing over during Administration
over during Administration change so they knew and they were like
change so they knew and they were like oh we got you know we
oh we got you know we pay and did they know like every last
pay and did they know like every last detail of it probably they didn't
detail of it probably they didn't understand every Nuance of it but they
understand every Nuance of it but they did get a lot of notification that
did get a lot of notification that billing was going to change and rates
billing was going to change and rates were going to change it was been they
were going to change it was been they they definitely in my two years in the
they definitely in my two years in the Hest we did not say by the way which
Hest we did not say by the way which means your water units assigned and your
means your water units assigned and your sewer units assigned change I didn't
sewer units assigned change I didn't send I I don't think like we weren't as
send I I don't think like we weren't as specific exact if we had been I don't
specific exact if we had been I don't think we would have over we would be
think we would have over we would be here but so
that's it makes sense for the capital
sense for the capital charge for for a user
charge for for a user arst a user that has been calculated as
arst a user that has been calculated as 12
high volume makes sense that the capital
volume makes sense that the capital chares 12
chares 12 times think is a new infrastructure
times think is a new infrastructure place can we make the argument that
place can we make the argument that their base rate does not
be they are in fact being charged for their
their High by which
High by which variable
variable costs associated with more or
less I still don't think that it cover like it I still don't think it equitably
like it I still don't think it equitably splits out the fixed costs in the system
splits out the fixed costs in the system in my mind but the idea of everyone gets
in my mind but the idea of everyone gets one base of water and one base of sewer
one base of water and one base of sewer for dwelling slash commercial building
for dwelling slash commercial building is at least a workable system
is at least a workable system I don't it's better than what we have
I don't it's better than what we have which is a nonwork system property
which is a nonwork system property during the survey 19 but I I would I
during the survey 19 but I I would I would personally feel more comfortable
would personally feel more comfortable with going back and taking another crack
with going back and taking another crack at what do we consider an edu and how
at what do we consider an edu and how much gallons are in that because I still
much gallons are in that because I still think you end up with yes you're paying
think you end up with yes you're paying more on that variable cost but it does
more on that variable cost but it does not actually begin to cover the
not actually begin to cover the difference between the laundromat and
difference between the laundromat and someone who uses the bathroom twice a
someone who uses the bathroom twice a day for the proprietor you're still not
day for the proprietor you're still not spreading out the fixed cost of the
spreading out the fixed cost of the system equitably across those
two so I think what we're I'm happy for us to put table this at this point so we
us to put table this at this point so we have more data cells you and I can go
have more data cells you and I can go back and forth on what exactly should be
back and forth on what exactly should be in that and like I'm just gonna give you
in that and like I'm just gonna give you raw data yeah and then you can and then
raw data yeah and then you can and then you can I can try and put
you can I can try and put where we could shift and make things
where we could shift and make things work and I'll see what I can do to put
work and I'll see what I can do to put it together and we can at least run like
it together and we can at least run like in my mind I would at least want to see
in my mind I would at least want to see the two scenarios of like today's versus
the two scenarios of like today's versus what if we doubled the edu calculation
what if we doubled the edu calculation to 100,000 I think we you could easily
to 100,000 I think we you could easily justify that might
justify that might also it might also be an argument for
also it might also be an argument for the lower base rate in the higher usage
the lower base rate in the higher usage yeah yeah yeah yeah well I think we can
yeah yeah yeah yeah well I think we can a little harder but to try and go back
a little harder but to try and go back and take another crack at where are we
and take another crack at where are we financially and look at what those
financially and look at what those you're saying we had a while back much
you're saying we had a while back much higher much higher per gallon use l Tri
higher much higher per gallon use l Tri out yeah lower base R right we talk
out yeah lower base R right we talk about
about yeah it actually makes sense for the
yeah it actually makes sense for the million gallon user versus
million gallon user versus 20,000
20,000 right contributing more to the ongoing
right contributing more to the ongoing fixed cost by virtually
fixed cost by virtually more for the
more for the EXP right yeah yes yeah we could
EXP right yeah yes yeah we could definitely look at I think right now
definitely look at I think right now it's at least on the water side I think
it's at least on the water side I think it's pretty roughly split like by our
it's pretty roughly split like by our actual budget like what's fixed and
actual budget like what's fixed and what's variable but we also that doesn't
what's variable but we also that doesn't have to be how beside that
have to be how beside that too so because I have to answer the
too so because I have to answer the questions to the to the customers right
questions to the to the customers right and um the messaging center I'm really
and um the messaging center I'm really keen on getting this data to you all as
keen on getting this data to you all as soon as POS possible like this week um
soon as POS possible like this week um and especially in advance of the next
and especially in advance of the next billing cycle possible so and I'll get
billing cycle possible so and I'll get it to then when do bills go out
it to then when do bills go out September
September 1st We're not gonna have another meeting
1st We're not gonna have another meeting before that unless we really have
before that unless we really have to so I don't think we're GNA fix the
to so I don't think we're GNA fix the Bas
Bas right are I think we we can I'm still
right are I think we we can I'm still gonna shoot to get it I think we can
gonna shoot to get it I think we can yeah I think we can we can keep going
yeah I think we can we can keep going back and I'd love to have a better
back and I'd love to have a better recommendation for the board and maybe
recommendation for the board and maybe some way of piing through that
some way of piing through that yeah
okay am I and I'm correct right we want to look at Water um water sewer fund
to look at Water um water sewer fund actuals starting in March of last year
actuals starting in March of last year to go through when when do you want to
to go through when when do you want to see said the last water increase was
see said the last water increase was March March 24 yeah yeah so I just want
March March 24 yeah yeah so I just want to see March 24 back through the end of
to see March 24 back through the end of September yeah of this year
September yeah of this year you just to see okay six months got
it okay all right thank you all for your Collective brain power on
Collective brain power on that what's
up exactly uh any other items of old business we have any items of new
business we have any items of new business no do we have anyone from the
business no do we have anyone from the public for our second public
public for our second public commentary looks like n and I would
commentary looks like n and I would entertain a motion to go into executive
entertain a motion to go into executive session to discuss EMS personnel as well
session to discuss EMS personnel as well as an ongoing legal matter yes move
as an ongoing legal matter yes move second
second that uh all in favor hi hi
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