0:02 Hello. Are you drowning in information
0:05 but feeling starved for actual usable
0:06 knowledge? Every day we consume
0:09 countless articles, books, podcasts,
0:10 videos, but how much of that valuable
0:12 content actually sticks with you? Now,
0:14 research shows that our brains are just
0:16 not designed to store all the
0:18 information. They're meant for having
0:20 the ideas, but they just can't hold
0:22 everything we get in the modern world.
0:24 Welcome back to Better Creating. And in
0:26 today's video, I'll show you how and why
0:29 you should be using a personal knowledge
0:32 system and how to build one quickly as
0:34 part of say a digital second brain. A
0:35 bit like my notion life OS I go on
0:37 about. And I actually call mine a
0:39 knowledge hub. It's a personalized
0:41 knowledge management approach that
0:43 extends your thinking beyond the
0:45 limitations of memory. Now, here's the
0:46 problem. Information overload doesn't
0:48 just waste your time in the modern
0:51 world. It actively sabotages your
0:53 creativity and productivity. Think about
0:54 it. Those brilliant insights that you
0:56 had while reading an article last month,
0:58 where did they go? Or maybe that perfect
1:01 quote for the presentation is gone. And
1:02 that connection that you made between
1:05 two seemingly unrelated concepts, which
1:07 I should have written down when I went
1:08 to sleep, yeah, they're gone forever.
1:09 Well, I'm going to show you how you can
1:11 capture these valuable ideas
1:13 effortlessly, and have them at your
1:15 fingertips exactly when you need them.
1:16 Imagine having a system that not only
1:18 stores information but actually helps
1:21 you make those unexpected connections,
1:24 sparks creativity, and most importantly
1:26 transforms your work by making sure that
1:28 the value that goes in comes out the
1:30 other end. Yeah. Today you'll see how
1:32 this connects to the other elements I've
1:34 built in previous videos in my notion
1:36 build series. and you'll learn the core
1:39 principles first behind effective
1:41 knowledge capture, the exact tools I use
1:43 in my workflow, and a step-by-step demo
1:45 on how to build this system in notion.
1:46 So, by the end, you're going to have
1:48 everything you need to transform
1:50 information overload into your creative
1:52 superpower. Oh, and if you've ever lost
1:53 a great idea, I think you should hit
1:55 subscribe because there's a load more
1:57 and some great tools and tech on this
1:58 channel every week to help you get
2:00 organized. I should let you know you'll
2:02 also find my readymade notion templates
2:04 at bettercreating.com if that's more
2:05 your vibe and you just want to kind of
2:07 skip to the results. But before you do
2:09 that, you've got to hear this. The key
2:12 thinking behind a knowledge system that
2:14 you should
2:17 master. Before diving into the specific
2:19 tools and how to build this for yourself
2:21 fast, let's understand why traditional
2:23 note takingaking fails us in the digital
2:26 age. Unlike linear notebooks where
2:28 information gets buried and forgotten, a
2:31 digital second brain organizes knowledge
2:34 nonlinearly, allowing ideas to connect
2:36 across topics and projects. The magic
2:38 happens when you follow what's called
2:41 the code methodology. This is inspired
2:43 by Thiago Forte. Check him out. He's a
2:45 bit of a legend in the space. Number
2:48 one, capture. Selectively save valuable
2:50 ideas and insights that you encounter.
2:52 Number two, organize. structure
2:54 information in an accessible
2:57 actionorientated way. Number three is
2:59 distill. Extract and refine the most
3:01 valuable elements. And then finally
3:04 number four express use your knowledge
3:07 to create valuable output. So what makes
3:09 a great second brain system? Well, it
3:11 needs to be searchable across all
3:13 content types. It needs to be accessible
3:14 for all your devices. It needs to be
3:17 flexible enough to adapt to your
3:20 evolving needs. and it probably needs to
3:22 be capable of creating connections
3:24 between seemingly unrelated [Music]
3:27 [Music]
3:29 ideas. Now, I'll show you how to build
3:31 this for yourself in just a bit. But
3:33 first, we do need to talk about the best
3:35 apps and tools that you might want to
3:37 use to do this. And my system is really
3:40 built around two key components. The
3:42 core system is really two apps for me,
3:44 notion and read wise. Now, one is free
3:45 and the other is paid, but it's a free
3:47 one that's essential. But let's talk
3:49 about capture. I use and highly
3:52 recommend Readwise. I think I pay around
3:56 about $90 possibly a year to use it, but
3:58 it's well worth it. And as a central
4:00 hub, it works to sync all of your say
4:02 highlights from the books that you read,
4:05 notes, podcast clippings, everything
4:07 through that hub. And the great thing
4:09 about this is whilst it's paid, it's
4:11 seriously golden for how it can distill
4:13 everything back to where you need it.
4:14 I'll show you how you can make it the
4:16 center of your system in Notion in a
4:18 little bit. But my favorite thing about
4:20 it is the number of connections you can
4:22 make to other apps. And for me, yes,
4:25 Notion is my primary workspace and
4:27 storage. I love its flexibility, the
4:30 databases, and the fact that we have the
4:32 ability to truly customize it around our
4:34 specific needs. So, that's Readwise and
4:36 Notion at the center. But let's not
4:38 forget there are other popular options
4:40 for a central hub. And probably the two
4:43 big ones are Obsidian and Evernote with
4:45 a little honorable mention to going,
4:47 well, you could just do this in Apple
4:50 Notes. Obsidian is perfect if you prefer
4:52 local storage and powerful links between
4:54 notes and Evernote still excellent for
4:57 simple note organization and reliable
4:59 capture. I also realize though that
5:01 building a second brain like this takes
5:03 time and many people just don't have
5:04 that. But implementing one doesn't have
5:07 to. If you'd like to skip straight to
5:09 using rather than building, I've created
5:11 two options for you. My standalone
5:13 knowledge hub template that mirrors what
5:15 I'm going to show you in a minute or my
5:17 comprehensive life OS that integrates
5:19 knowledge management with tasks, goals,
5:22 habits, and a shedload of other things.
5:23 Link to both are in the description.
5:25 Now, I do want to address here that many
5:27 people don't think Notion's right for
5:28 them, mostly due to the lack of an
5:31 offline mode and more involved initial
5:33 learning curves and time that's needed
5:35 to build one out. But there's actually
5:37 good news on both of those objections.
5:39 Number one, we've seen Notion already
5:41 experimenting with offline mode, and I
5:43 hope we will see it released by the end
5:45 of 2025. And on the learning curve
5:46 question, I can help you there, too,
5:48 with the above mentioned templates and a
5:50 bunch of tutorials. Okay, finally, let's
5:52 check out a couple of great capture
5:54 tools that I really think that you need
5:56 to check out to add into a good
5:59 knowledge capture system. Snipped, which
6:02 is Snip D, is essentially for capturing
6:04 and syncing podcast highlights. It's
6:06 really brilliant. I use it every day
6:08 just to listen to fun stuff, but you can
6:09 triple click on your headphones or press
6:11 a little button and it will capture the
6:13 last 30 seconds that you listen to as a
6:15 quote, a bit like you would when you
6:17 highlight, say, on a Kindle. Really
6:19 brilliant. Flylighter is a quick web
6:21 highlighting tool that was invented by
6:24 another notion bod, Thomas Frank. Check
6:26 it out. It's kind of a grownup version
6:28 of the next tool which is called Save to
6:29 Notion. Now, I've been using this for
6:31 year and it's also a kind of Google
6:33 Chrome extension that gives you
6:35 one-click saving of web content directly
6:38 into your system, but I'll demo this a
6:40 little bit later in the build. Okay,
6:42 here's what most second brain tutorials
6:44 miss. The goal isn't to create a
6:46 beautiful complex system that you'll
6:48 never use. The real purpose is to
6:51 transform consumption into creation. to
6:53 build a cycle where what you read,
6:56 watch, and listen to becomes fuel for
6:57 what you create and share. Now, you
6:59 might be wondering, how do I actually
7:02 build a system in a way that works for
7:03 me? That's exactly what we're going to
7:05 do next. Terrible, but seriously, let's
7:07 do it. And hit the like button if that's
7:07 all been [Music]
7:09 [Music]
7:12 useful. All right, let's begin the
7:14 basics of a build. Now, the first thing
7:17 I want to do is just take you to here.
7:18 Now, you're going to have an option here
7:20 as to whether you want to build
7:23 something with Readwise in mind or
7:24 whether you just want to build from
7:27 scratch in notion. Uh, this is my notion
7:29 life OS. It's the full fleshed out
7:31 template. So, you don't have to build
7:33 it. You can just buy it. But the benefit
7:35 of building it, as we're going to do in
7:37 this, which is now essentially a model
7:39 that we'll put it into, uh, is that you
7:41 get to understand it. You don't have to
7:42 have built all of this. You can just
7:44 build it as a standalone. But the great
7:45 thing is for those that have maybe
7:47 followed this wider series of my notion
7:50 build along, you'll be able to integrate
7:52 it with the stuff we've already done.
7:53 And make sure you do check out the
7:56 previous videos in the series on how to
7:57 do all of this stuff if you're
8:01 interested. Now, when you create
8:04 readwise connections with notion, you'll
8:07 get a database like this. Uh, and so
8:08 we're going to start with that, but let
8:09 me just show you what we're going to
8:11 build. We're going to take a little look
8:14 in here. This is in my actual template
8:16 that's live at the moment, the knowledge
8:18 base I want to create. And I want a
8:21 quick capture function here, which is
8:23 where I can add new things. And then we
8:26 have inboxes for new references, meeting
8:29 notes, uh, and personal writing. And
8:32 then you have filtered views of notes
8:35 that might be created by you in the my
8:37 notes section. And then we've also got
8:39 here notes and references that you might
8:40 have clipped. And this is an example of
8:43 something that's been clipped from the
8:45 web from Thiago Forte's website there
8:46 and we're going to be building really
8:50 the resource area of par if you're
8:52 interested in that. Now you can do that
8:53 with a couple of things as I mentioned
8:55 earlier saved to notion. Then of course
8:56 there is Readwise and they have a full
9:00 guide in their system of how you can um
9:02 export your Kindle highlights and
9:04 various highlights in Readwise into a
9:07 notion database which ends up looking
9:09 like this one that I've modeled here.
9:11 Now, as you'll see in my better creating
9:13 workspace. This is literally where I
9:15 manage everything. I have a knowledge
9:17 and clippings hug. And this is the Read
9:20 Wise database. As you can see, podcast
9:22 videos, uh, articles and blogs, books.
9:25 I've updated it. Um, but I essentially
9:28 what you're seeing here is all of the
9:30 knowledge that I have captured. So, this
9:33 Derek Civers entry for example, if I
9:36 open it up, is summarized by Notion AI.
9:39 And then we have all of the clippings
9:41 and these you'll see are Readwise links
9:44 to Kindle highlights. So it's pulling in
9:46 all the stuff that I've highlighted. Now
9:49 the joy of this is that I can then link
9:52 these to output. So just to show you a
9:54 full version of what we're building
9:58 here. If I now go into my say content
10:00 manager, let's maybe take a look at my
10:03 this video here. What I can do here is
10:06 add linked knowledge and find that exact
10:08 reference and drop it in. Maybe I want
10:10 to do designing your life, whatever.
10:12 Now, now they're linked in. We can look
10:14 in the linked knowledge view and I can
10:16 see when I'm working on content, I'm
10:19 able to link the stuff that's feeding
10:22 into that writing and copy and use it.
10:24 So, this is the power of a knowledge
10:28 base. Okay, let's dive into the build.
10:30 Number one, I'm going to create the
10:32 database. Uh, and we're going to do that
10:35 by actually importing a fake Read Wise
10:37 database and then editing it to our
10:39 needs. So, you can do that too if you
10:41 want the Read Wise integration. There
10:42 would be the option to kind of use
10:45 whatever you've got existing. And then,
10:46 for example, within this view, I might
10:48 want to just create a new view here that
10:51 links to the Readwise database that I've
10:53 imported. And then, maybe I make some
10:56 other links within the system, maybe to
10:57 projects. because I'd link that Readwise
10:59 database to the project. So, this would
11:01 just help you be able to connect
11:03 everything up uh in a simpler way if you
11:05 didn't want to build everything. Okay,
11:07 first of all, let's do the database
11:10 setup. So, you would go to read wise and
11:11 I'm going to click on my dashboard and
11:14 we want to go to export. Now, mine's
11:16 already already set up, but essentially
11:18 you will want to find where you want to
11:20 send it. Now, these are some of the
11:22 other examples we talked about, right?
11:24 And you could actually set Read Wise up
11:26 to sync into any other system if you're
11:28 not a notion person like me. What you
11:31 would do is create the connection and
11:33 configure it. Um, and then you would
11:36 start your export to notion. Now, when
11:38 you configure it, it's going to create
11:41 this a Readwise database. And you'll see
11:43 all of your books highlights come in
11:45 through there. Now, if you want to see
11:47 the properties, let's just just say that
11:50 was our example post clipping. um you
11:51 would have all this information come in
11:53 that's probably things like you know
11:56 whatever you were tagging it on subjects
11:58 and you can just do things to like
12:00 improve it wrap things and the rest and
12:02 you can actually edit what they're
12:04 called. The one thing you don't want to
12:07 do is change the property type because
12:09 that will mess it up with read wise.
12:11 Either way, if we just go into my
12:14 sidebar and find this. There it is. I
12:18 want to get onto my LifeOS build page
12:20 and I'm going to drop this into
12:24 databases. So, I want to open this up,
12:25 find the Read Wise
12:28 page, click more. There it is. And I'm
12:31 going to drag it and drop it into here.
12:33 So, once you've set up your export to
12:35 Notion, you probably also want to set up
12:38 your imports in Read Wise if you're
12:40 going to use it. So, if you go to
12:42 connect and sync and go to import
12:45 highlights, you'll see suggestions of
12:47 things that you can do and it really is
12:50 simple. So, I have Kindle connected,
12:53 Twitter, a command reader. Um, there's
12:55 lots of things and I am actually using
12:57 snipped, but I haven't connected it. So,
12:58 let's give an example. This is my
13:01 podcast. So, I can click in here and it
13:03 will just give you the instructions. You
13:05 go through, you find the Read Wise
13:08 token, paste it into the thing, and work
13:09 your way through. The other great thing
13:11 about this, if we go back, is you can
13:14 also click explore and go and find the
13:16 thing and find out if it's for you. But
13:17 the stuff I'm really excited about with
13:20 Read Wise at the moment is this email
13:23 import. So, you can click import and
13:26 follow the instructions to bring in uh
13:29 email stuff if you want to send it. It's
13:31 really powerful. So yeah, I thoroughly
13:33 recommend getting this thing set up.
13:36 Now, if you're not using Read Wise, what
13:37 you're doing is just creating a new
13:38 database. And the way you would do that
13:41 is do forward slash database and drop it
13:43 in in line. Now, if you want this to
13:46 load faster, it could be better to keep
13:48 it as a full page because full page
13:51 databases are easier to use. So, this
13:52 would just go in and then you would
13:54 build the same thing out. And in fact,
13:56 you can build with AI in notion now. So,
14:01 I could say create me a knowledge and clippings
14:03 clippings
14:06 hub. I wonder if it would do that. Let's
14:09 see. Now, this is a great new feature.
14:12 Helps you do the basic leg work quicker.
14:13 Uh, so if you haven't seen this, it's
14:15 worth worth trying. Now, let's just see
14:17 what it comes out with. It might be
14:19 rubbish, but I I have found this to be
14:21 reasonably all right to get started.
14:23 Okay, it's not fantastic, but you get
14:26 the example types, tags, sources, URLs,
14:28 so on and so forth. This is not
14:31 important. You know, you could um change
14:32 things anyway. That would be an option
14:34 to get you started, but we're not going
14:36 to do that. I'm going to come back out
14:37 because I want to build it from the
14:40 Readwise database. So, there's our Read
14:42 Wise database. We can now go into it.
14:45 And what you can now do is change it.
14:46 Now, this won't mess up the connection.
14:48 You just need to remember what it's
14:49 called. You can change the logo, but
14:52 let's leave it as it is. So, what you'll
14:53 find is you've already got a lot of
14:56 things in here. So, the next step that
14:57 we're going to want to do is add a
14:59 couple of other extra things. Now, you
15:00 can rearrange it. I'm going to maybe
15:03 move URL down. So, to create new
15:05 properties, you just need to click on
15:08 here. I would love to add created time.
15:09 You can just put that in because you'll
15:11 just know when you clicked it. This will
15:12 give you when it was last highlighted
15:15 and synced. So, that's quite useful. And
15:18 I also want to have a last edited time
15:20 there. Now, if you work with other
15:21 people, you might also want to add a
15:23 last edited by so you can see who's been
15:25 updating the data. But this is just
15:27 useful because you could then sort by
15:29 last edited time and your most recent
15:30 clippings that you're looking at or
15:32 notes will always be at the top of that
15:34 view. Very nice. I would probably change
15:38 this to
15:41 system and then looking at books. Uh
15:44 let's just create a new
15:46 book. You can just design what
15:48 properties you want to see in your
15:50 views. So, we could go in here and we
15:53 might want to see the URL, the uh
15:55 category, maybe the summary below it.
15:57 Um, and if you wanted to, I would
16:00 propose the other nice thing to add into
16:03 this. We go back into system, click
16:05 another a property here. Um, I would
16:08 actually add if you have notion AI, an
16:10 AI summary. It's really nice and it will
16:12 just summarize pages that are in there.
16:14 Now, obviously, if we do this now, it
16:16 probably won't give us any information,
16:18 no content, right? But you know when
16:19 there is something it will do it. The
16:21 next property we want to add is a
16:22 relation. And we're going to want to
16:26 relate this to the places that we want
16:28 to see the information linked. This is
16:31 the thing about making connections. Now
16:33 for mine I want to add it to my areas
16:35 database. So I'm going to add that
16:36 relation. I want it to be a two-way
16:44 this and here we might call call this
16:46 areas. We're then going to add another
16:48 relation. And I want to link that to
16:49 projects. This is going to be a big
16:50 place where you want to bring in
16:52 knowledge. You could link to your tasks,
16:55 but personally, I think projects is the
16:56 one. I'm going to call this related
16:59 projects. I want a two-way relation, and
17:00 I'm going to call this related
17:02 knowledge. Now, it will be notes and
17:03 references. You can call it whatever you
17:05 want, but let's do that. There you go.
17:08 So, there are our relations. Now, the
17:09 most important new property we need to
17:12 add to this is a type property. And
17:14 we're going to do that. Another way to
17:15 do it is go up here,
17:17 properties, a new
17:20 property. And I want to do a select, not
17:23 a multi select, a select. And this is
17:25 going to be type. What are we doing
17:27 here? Let's add an option. I would like
17:30 this to either be
17:35 notes or references. Now, in my world, I
17:36 would say that references are anything
17:39 you clip and bring in. Notes are
17:42 anything that you um write yourself.
17:43 Yeah. And I'm just going to keep them
17:45 like that. You could have the option
17:47 here if you wanted to with type to go
17:50 further and sift by meeting notes
17:51 separately to notes, but that's up to
17:54 you. I don't do that in my life OS. Um,
17:57 you'll see if we go into what's this
17:59 doing? Uh, you'll see, you know, there's
18:02 references here and then under notes, I
18:05 just have a kind of meeting notes area.
18:07 So, that's up to you. I just do that by
18:09 a separate tag. But, you know what? I
18:12 don't think this is a bad idea. So, I'm
18:14 going to add one more type into there
18:16 for the fun on this one, but that is
18:19 very much your choice. And we'll
18:22 go meeting notes. And let's make that
18:24 dark gray. So, you kind of just see a
18:26 bit of a difference there. There we go.
18:27 Okay. So, there they go. Now, we're
18:28 going to come back and clean this up in
18:30 a minute, but there is one more uh that
18:32 you're going to want to add, one more
18:34 property, and that is going to be a
18:36 status property because we want to think
18:38 about how we're going to sort our
18:40 knowledge. So in the not not started
18:42 section I'm going to change this de
18:47 default to be uh new inbox so that
18:49 everything that comes in as a default is
18:52 just an inbox item. In the in progress
18:53 rather than it being in progress I'm
18:57 going to call this on reading list. So
18:59 this could be things that you haven't
19:00 read yet but you've added to the system.
19:03 I'm going to add another which is just
19:06 going to be live. You could just make it
19:08 all live if you wanted. It's up to you.
19:10 And I'm going to add another which I'm
19:12 going to call permanent. So that's stuff
19:15 that I'm not actively looking at but
19:17 it's just permanently saved. And in
19:19 complete well that becomes our archive
19:21 and we'll call that archived. Maybe
19:23 we'll make it brown. So there you go.
19:25 That's the views of status that you're
19:26 going to want to call. You could call
19:27 this knowledge status but I think that's
19:30 just fine like that. So let's just pull
19:31 that back over because you probably want
19:33 that over here. So let's leave the
19:36 database alone for a moment. I hopefully
19:37 if you're enjoying that, it probably
19:39 deserves a like. What we're now going to
19:41 do is jump over and build out the basics
19:44 of our knowledgebased dashboard and then
19:47 we'll create views in the database that
19:49 we've built and make them show up here.
19:52 So that's the next step. Let's do
19:56 it. Okay, so here we are on the LifeOS
19:58 build that we've created so far. Now, if
19:59 you're new to the channel, make sure
20:02 that you do get subscribed so that I can
20:04 show you uh more of the rest of this
20:05 build. Now, we're going to create
20:07 something that looks quite similar to
20:10 this projects dashboard. Um, but I've
20:12 built my dashboards down in the system
20:15 section. So, I'm just going to duplicate
20:18 the projects dashboard so that we can
20:21 work from that. Let's click into it and
20:23 let's call this knowledge hub. We can
20:26 delete the views that are in there
20:28 because we don't need those
20:32 views. We can change the logo. And just
20:34 to show you, we could start kind of as
20:36 I've done in mine, color coding things a
20:38 little bit. Now, I personally love
20:40 knowledge to be a
20:43 brain. There you go. There's your
20:45 knowledge hub. And what's great is the
20:48 synced menu that we created previously
20:50 now works. So, we can drop into here.
20:51 Again, if you haven't been on the
20:52 series, you're going to be wanting to
20:54 check that out potentially of how to
20:55 make this, but we're going to do
20:59 knowledge hub. And then it drops it into
21:02 the system. Done. What do we want to put
21:04 up here? Well, let's do a heading two.
21:07 And we'll call this inbox. And then
21:09 below it, we're going to drop down. And
21:11 let's do maybe we'll go a full width
21:14 down here. Just check that that is full
21:17 width. Yeah, there you go. Three dashes
21:21 as a line. So, let's just put in here a toggle
21:22 toggle
21:25 heading two. And we'll call this meeting
21:27 notes. We can then duplicate these written
21:29 written
21:32 notes, references and clippings. Yeah.
21:33 Uh you can call it whatever you want,
21:36 but I love the idea of notes and
21:39 clippings as a clear system. I like
21:40 doing that just to make it nice and
21:42 clean. There we go. That's all we're
21:44 going to do for now. We're also going to
21:47 want to put in here
21:50 toggle heading three. And we'll call
21:53 this quick capture. And that's where
21:55 your buttons are going to go, which you
21:57 could just start by reminding yourself
21:59 to do it by clicking forward/button. And
22:02 we will leave that uncompleted. But you
22:04 get the image now of how quickly you can
22:07 build a dashboard. And now what we want
22:09 to do essentially is put in uh linked
22:11 views to this. Now what we do have for
22:13 references and clippings is everything
22:16 that already exists from the read wise
22:18 database that was already filtered. I
22:20 should probably mention on that if we um
22:23 if I just go back to so here in my hub
22:26 books as you'll see has a filter where
22:29 we've just filtered by the category of
22:30 books something that was already put in.
22:32 So when you build your database make
22:34 sure you create uh categories that you
22:36 want to be able to search your clippings
22:38 by. But what we're also going to do is
22:42 add another filter to each of these. And
22:45 I want it to be my type being
22:48 references. So we only see references in
22:51 there. Yeah. So let's go
22:54 through and do that. You might want to
22:56 make these advanced filters, by the way.
22:58 So if you add these to an advanced
23:00 filter, it then means they become rules
23:02 and it's a bit cleaner. And while we're
23:05 there, let's also go to add a filter
23:13 status is not either inbox or completed.
23:16 So, this will only show us stuff that's
23:19 in progress or permanent. Now, it would
23:21 be worthwhile while you're setting this
23:25 up also setting up a quick new template
23:29 for new references. And in that, you
23:30 want to make sure that you know as you
23:32 organize this, it's linked to being a
23:36 reference and that the status is new or
23:38 inbox. And that will just make sure that
23:41 things come through as they need to. You
23:43 could add an icon, maybe it's a paper
23:45 clip, you know, you can clean up stuff
23:48 by hiding any properties that you need
23:50 to. We're only going to do the basics
23:52 today. So, there that is. And that means
23:54 that then everything that comes in
23:56 that's new can be that. Now, if you're
23:58 bringing stuff in through readise, you
24:01 could also consider setting up a new
24:03 trigger, which is, you know, where
24:06 something comes in with a tag already of
24:08 like book or whatever else. You could
24:11 then make sure that it's given the
24:14 status of something else, but I'm not
24:15 going to go into that today. Now, it's
24:17 worth saying another way to do this
24:19 could be it could be easier actually to
24:23 take an existing view, duplicate it, and
24:25 call it like my
24:28 books. Just a quick example, right? Find an
24:34 icon and then just come into the filters
24:36 for that. And then all you'd need to do
24:41 is only adjust the category to books and
24:43 you could delete the old view. It's just
24:44 just filtered views, right? You're not
24:46 deleting what's in the in the database.
24:48 The good thing about that is it's a lot
24:50 quicker then to get all of your rules
24:52 set up. So, it's up to you. Okay. So,
24:54 there we go. I've got all of mine in
24:56 there nice and ready to go. You may also
25:00 just want to add that filter by uh last
25:03 edited time. And you might want to add
25:08 another filter, another sort, sorry, by
25:10 status. Nice and clean. Lovely. And you
25:12 could even if you wanted to with these
25:15 views then group by
25:26 status and you have a nice clean setup
25:28 to see everything. That's up to you, but
25:30 you can add those kind of filters and
25:32 sorts in. Okay. So, you just need to
25:34 make sure essentially that each of these
25:37 has this rule so that you're all nice
25:39 and clean uh to see what you need to see
25:40 where you need to see it. I'm just going
25:42 to go through and make sure they all
25:43 look like that. So, you could pause the
25:46 video right now and make sure you keep
25:48 an eye on that. Now, once I've got
25:51 everything in place, we can now jump
25:54 back to our build. And in this
25:55 references and clippings, we can start
25:58 to drop in these elements. So we can do
26:00 forward slash and you want to find
26:03 linked view of database. When you do
26:05 that you'll see you get an option to
26:09 find your database. There it is. And
26:11 from that point I can pick which one I
26:12 want to show. So I'm going to do my
26:15 books. And there it is. There's the view
26:18 that we created previously listed into
26:20 the view with all the filters and sorts
26:23 as we set up. So you can just work your
26:25 way through now and do the same thing.
26:27 So you could, now this is a linked view.
26:30 If you just click table, it will give
26:32 you the option to find it again. And
26:33 then you can find whatever you want to
26:35 add. So we're going to do
26:45 do system, but rename it to be all
26:47 all
26:49 knowledge. You get the idea. I'm just
26:52 going to work my way through. Click my
26:54 database tweets. And I've formatted this
26:58 as a list. This is a a gallery. You
27:00 know, you can add them in as you need.
27:03 One more. The one we haven't got, I
27:06 think, if we show more is podcasts and
27:10 videos. Videos should really be Let's do a
27:11 a
27:14 gallery. Videos. I'm actually going to
27:17 change the layout of this one to be a
27:22 gallery because uh show page
27:26 cover size medium fit image that kind of
27:28 thing will probably do it and you can
27:30 adjust the views as you need. So there's
27:33 our references and clippings in. Now I
27:35 want to build out the notes section in
27:37 meeting notes and all of that and just
27:39 create some better views. So let's jump
27:40 to that next. Could be a moment to pause
27:46 [Music]
27:48 Now, as you can see in my better
27:52 creating section, I do have an all view
27:54 which I've grouped by its status. I
27:56 actually call it slightly different
27:57 things, but that's just me. This is a
27:59 good example of what the books view will
28:01 look like. I love that Read Wise brings
28:04 in the covers from uh Kindle. That is a
28:06 really good feature. You know, these are
28:08 all kind of working fine. This is a nice
28:10 layout. This is using lists. And then
28:14 you can see like author subject tags. So
28:15 there's lots of ways that you can just
28:18 kind of set the properties that you want
28:20 to show for each of the views. Um we've
28:23 got PDFs over here, videos. There's not
28:24 anything in that for some reason, but
28:26 you know, there you go. You get the
28:28 idea. But all knowledge podcasts. Now
28:30 what's great about this is an example
28:32 of, you know, I was listening to Will
28:34 Store. He's got a great new book out by
28:36 the way. This is through the Snipped
28:38 app. There's an air quote similar to
28:39 what I'm doing with snipped and it will
28:43 give you the timestamp of the episode
28:45 and my note. So I can go and listen to
28:47 that and see what it says. It's pretty
28:50 cool and you know you can drop lots and
28:52 lots of bits and bobs in that you've
28:55 selected as you go. So I really
28:58 recommend trying out snipped is
29:00 fantastic. I'm not affiliated with them
29:02 but I recommend it. So that is how I'm
29:04 clipping everything in. So, let's go and
29:07 build some of these views. Um, because
29:09 actually, if I go to my knowledge base
29:12 in here, we also have this notes view. I
29:14 might want to be able to see my own
29:16 thoughts, thoughts, thoughts within
29:17 there. Obviously, this is just a demo
29:20 version. All right. So, let's go back to
29:23 the database. And let's just duplicate
29:26 the system view like we did before and
29:30 call this all knowledge. And while we're
29:33 doing that, I would like to group by
29:36 status. And then we get that nice view.
29:37 That probably means that you could
29:39 actually hide that. But if it's all
29:40 knowledge, it's not unhelpful to have it
29:42 as an option. But maybe we just move it
29:44 over. But there you go. You can then see
29:46 all of that. And I actually think when
29:48 you do that with all knowledge, just in
29:50 case you miss anything under group, I
29:53 would make sure that you don't hide
29:55 empty groups. And then anything that
29:56 comes in will go in. And if anything
29:58 doesn't have a status, it will pop up
30:00 within that view as well. So that's a
30:02 very useful thing on all knowledge. All
30:05 right, let's now make our filter on that
30:07 complete with one thing which will be
30:09 type. You just want that to be
30:11 references. Okay, and I would say make
30:15 it a advanced filter. All right, notes.
30:17 All right, I've put an example book in
30:19 to show you that my cat wrote. There you
30:21 go. Let's see. I I quite like this view,
30:23 let's say, of stuff. And what's good is
30:24 that you can also drop things between
30:26 these views to change their status,
30:28 which is quite a nice thing to do. So,
30:30 I'm going to reuse that. So, I'm going
30:32 to now duplicate that. And we're going
30:35 to call this
30:38 live notes. We'll adjust this to a a
30:41 note like that. We will change the
30:46 filters so that this is now notes, not
30:48 references. That'll obviously clear
30:51 Peppa's book out. Uh, and you might want
30:53 to put in for category something that
30:56 just automatically is what relating it
30:58 to that or you can just leave that
30:59 blank. It's up to you because you don't
31:01 really need that to be there. So,
31:03 personally, I would actually just clear
31:07 that. So, you've got notes and sure it's
31:10 not inbox or archived. That's fantastic.
31:12 So, in fact, if you want it just to be
31:14 live, you could go the other way and go and
31:15 and
31:19 is live permanent. Why not? Let's just
31:21 call it that just in case you've got a
31:24 catch all. Good. Uh, and that's working.
31:26 Now, you can show whatever views you
31:28 want to put in there by obviously
31:32 showing which properties are there. It's
31:34 worth having the type probably there
31:35 just so you can see that these are
31:37 notes. Um, category isn't going to be
31:41 there, but I potentially um, AI summary
31:43 or summary is really useful to have in
31:44 there. Now, what we're doing here with
31:46 live notes is that we're putting notes
31:48 into the same database that was the Read
31:50 Wise database, but that's fine because
31:52 you just want to have everything in one
31:54 place to be searchable. There's live
31:57 notes. We could then duplicate that and
31:59 let's create maybe all notes just to
32:02 keep it super simple today. You get the
32:03 idea. You build what you want and we
32:05 just adjust the filters to make that
32:09 work. And this would become everything
32:11 for example. That's all I'm going to do
32:12 at the moment. But what I am going to do
32:15 is take live notes, duplicate it, and
32:18 call this meeting notes. I think this is
32:20 quite important. And we're going to
32:23 change this to be people. Lovely. Meeting
32:24 Meeting
32:28 notes. Again, change the filter to be
32:31 where notes is meeting notes. And let's
32:34 do a sort where the main thing that we
32:38 do is last edited because with meeting
32:40 notes, it's probably quite helpful.
32:41 That's all great. That's working. So
32:43 there are our meeting notes. Now we also
32:46 need to create our inboxes. So a place
32:49 where you can drop notes and references
32:52 as you get them. And to do that, what we
32:54 want to do is just duplicate these
32:56 versions. Yeah. So we're going to
32:59 duplicate live notes tray maybe. Yeah,
33:02 there you go. My notes inbox. And again,
33:05 just adjust the filters. It's really,
33:07 really simple. We're going to go west status
33:09 status
33:13 is only inbox. Great. Let's then
33:15 duplicate that again. And we'll call
33:18 this my meeting notes inbox. And you
33:22 guessed it. Go to the filters, adjust
33:24 the filters. This is correct. But now we
33:26 want to change this to meeting notes. It
33:28 seems like a lot of work now, but it's
33:31 great later on. So let's then duplicate
33:33 that one more time. And we'll call this
33:36 references inbox. change the filters and
33:39 this time you want to change that to
33:41 references. There we go. So, we've got
33:44 three inboxes created. I think that's
33:47 enough. Make sure with your inboxes that
33:50 you also ungroup them. So, we want to go
33:54 to group by status and then none because
33:56 you don't want groups on those inboxes.
33:59 So, you just want to work through group
34:01 by and do that. Let's now go and build
34:04 the views that we need on the main
34:07 homepage of your knowledge bank. This
34:09 gets really simple. We just want to find
34:11 a linked
34:13 database. Linked view of database. There
34:15 it is. We want to find our knowledge
34:16 base. And then you're going to see loads
34:19 more options. Show more. And it can get
34:21 a bit tricky, but I'm going to find
34:24 meeting notes inbox. There it is. I'm
34:26 going to ungroup it. Should have done
34:29 that before. Group by none if you don't
34:31 want that. And I'm going to in this view
34:33 hide database title. I'm going to create
34:34 another one. We're just going to work
34:44 inbox. And finally, same process, but
34:46 now we
34:53 box. So, we've got our references, our
34:56 meeting notes, and our notes in our
34:58 inbox. There you go. And that is all
34:59 good. So when I add something new to
35:02 that, you'll see that it automatically
35:05 says it's in the inbox. And you can link
35:08 this then to projects. For example, my
35:11 life must build project. And then you're
35:13 starting to see those options appear.
35:15 You know, all this stuff can go in. You
35:16 might want to create a new template for
35:19 meeting notes as well. So we could
35:21 create a new template and call it new
35:24 written notes. Set that up. Give it a
35:28 little icon like that.
35:29 then make
35:32 that our new written notes. And you
35:34 probably want to do
35:37 in meeting notes. Let's create a new
35:39 meeting note as an
35:42 example. Create a new template, new
35:44 meeting notes, and make sure the type is
35:47 meeting notes. Add your
35:51 icon and you're all set. So, we now have
35:54 clear logos going in. Now what I propose
35:56 you do with this as well is on the inbox
35:59 views you go in here and you set these
36:02 to default. So you can go in here and go
36:05 set as default only for references inbox
36:07 view. It's a really great trick so that
36:08 every time you add something it will
36:11 have the right setup. So you just go
36:14 through your inboxes and click into this
36:16 view here. Go to the templates you've
36:18 created. This is a meeting note. So
36:20 let's just move that up for clarity.
36:23 set as default only for meeting notes
36:27 inbox and my notes we want to new
36:31 written note set as default only for my
36:33 notes and there you go you've now got a
36:35 means that when you create a new note it
36:38 will automatically do the template in
36:41 inboxes I also prefer in
36:44 layout to have no card preview just so
36:46 it's a little bit more manageable I
36:49 think that's useful same in meeting
36:53 notes layout out card preview none. It's
36:55 a little bit cleaner. And then reference
36:57 notes will leave because you might get
36:59 some images coming through from uh
37:01 wherever it's coming from readwise if
37:03 you do that. All you'll need to do to
37:04 filter it from the inbox is either
37:06 create a button if you see the previous
37:08 videos or just change it to on reading
37:10 list and it disappears because of those
37:13 filters. Great. So that's inboxes. Let's
37:16 just fill out the rest of the homepage.
37:17 It's only going to take us a moment now
37:19 and we're basically there with the
37:21 build. And then what I'm going to do is
37:23 show you how we can start to import
37:27 stuff using a constructed save to notion
37:29 clipper in Chrome. So you've got a kind
37:31 of custom clipping system. We'll do that
37:33 a bit later
37:35 on. Here we go. Last little bit. In
37:36 meeting notes, you're going to want to
37:40 go forward/ linked database view. Find
37:42 it and find your meeting notes view that
37:44 you created. There's the view. You can
37:46 see them dropping in very nicely. Again,
37:48 I would probably hide the database
37:50 title. We're going to do the same for
37:52 written notes. Now, you could just have
37:53 all knowledge. You don't have to do it
37:55 like this. I just This is an example,
37:56 right? So, you could just have
37:57 everything down there. You don't have to
37:59 get too as complex as this, but it's a
38:02 nice way to just help your experience of
38:05 finding things quicker. This really does
38:07 help. Live notes.
38:14 Great. One more.
38:16 and you're going to want to find all
38:18 notes and then references and clippings
38:20 is ready. So there you go. Right, the
38:22 last bit is to create our little buttons
38:24 and let's just go into this button.
38:26 Going to click in. We're going to call
38:30 this new meeting note. You can of course
38:32 use your same coding. When the button is
38:34 clicked, it's a very simple automation.
38:38 this new action. I want you to add a
38:43 page to the knowledge database as a new
38:46 meeting note template. Very important.
38:48 And I would suggest that you it's up to
38:49 you. Do you want it to go into your
38:52 inbox? Potentially not. If you want to
38:53 change it, you can update anything
38:57 within this. So if you wanted it to be
39:00 linked to a certain area, let's say I
39:02 wanted it to fundamentally be linked
39:04 always to work life, I could set that
39:07 up. And it's another way just to start
39:09 setting things up cleanly. And you need
39:12 to add a second action which is open
39:15 page and select the page to be opened as
39:18 the one you've just created. Okay. Click
39:20 done. And that will mean if we watch our
39:23 meeting notes, it creates it. There it
39:25 is. You can see that it is linked to
39:28 work life that I can you know rearrange
39:31 this stuff and you can see the note is
39:33 added here and you can do things like
39:35 mention today so that it's gives you the
39:37 information. It's really nice. So all
39:38 you're going to want to do now is
39:40 duplicate your button and work through
39:43 and create your other button actions. So
39:45 this would be as a new written note with
39:47 this. I might not want to link it to
39:49 life areas. That's probably fine. I
39:51 personally prefer to set these to side
39:53 peak. So, if we just do that for each of
39:56 those, we just update this, rename it,
39:59 new, new note, change this icon side
40:02 peak. Now, the joy of that is when I
40:04 click new note, it pops up here, and
40:07 you're able to see what you're doing.
40:10 So, it all goes in there, information
40:12 goes in, and you've got what you need.
40:14 Now, in your templates, another great
40:17 little trick to try is go into, for
40:20 example, your meeting notes and edit it.
40:22 you're editing a template and then you
40:25 might want to put in like titles just so
40:27 it's kind of set up ready to go. You
40:29 could do for slashtod-o list and just
40:31 have it ready, right? Uh you might want
40:33 to have maybe want it to be a toggle
40:36 heading to and we'll call this one
40:39 session notes. Yeah. And you could even
40:41 if you wanted to if you have notion AI,
40:45 you could go AI block and you could
40:56 And you can kind of see the stuff it
40:58 will do, right? So, we can just clear
41:00 that out. You leave that in the
41:02 template. We might duplicate
41:05 this. Drop that above. Call this
41:08 summary. You've got your summary block
41:12 ready to go. Pretty good. And that means
41:14 that you're now you can now if I update
41:17 this as a meeting note, it will update
41:19 the template to have those elements in
41:21 it. This is the power of a notion
41:25 system. So that's my notes. That is my
41:28 clippings all set up and you have
41:30 created your buttons. You could put new
41:32 reference in here. I don't think there's
41:33 a need for it because you're drawing
41:35 everything in automatically. That's the
41:38 idea. Um but you may want to, for
41:41 example, copy these. go back onto your
41:43 main homepage and drop more drop them
41:45 into the homepage as well. So, that's
41:47 always something that you could do if
41:49 you want to um work this in. Now, what
41:51 we're missing finally on our main
41:54 homepage is a link to our knowledge hub.
41:56 And that's very simply done. We can just
41:58 drop down. We'll do one, two, three to
42:01 do that. And we'll go forward slash
42:03 toggle heading one. And we're going to
42:06 do at
42:08 knowledgehub. And there's the view that
42:10 you need. Now, if you wanted to put key
42:12 things in here, you could do that by
42:14 going into the knowledge hub now and
42:16 maybe just copying a view. So, maybe all
42:19 you really want is your live uh meeting
42:21 notes in that page view. Let's say
42:23 that's all that you really wanted. You
42:27 could duplicate this view, click move
42:31 to, and go to your LifeOS homepage. You
42:33 can then use your navigation to jump
42:35 back and we'll find it down the bottom
42:37 here. and we could just drop our meeting
42:40 notes into that toggle. So, whatever you
42:43 need in your toggle is ready for you to
42:46 use. That is pretty much the main build
42:50 points of a knowledge hub as you need
42:52 it. Now, to finish this build off, I
42:54 want to show you the cool parts that can
42:56 really take your system to the next
42:58 level before we finally look at how we
43:00 quick capture information into this. And
43:02 to do that, I want to show you what I've
43:05 been doing in LifeOS. You can create
43:08 really powerful reporting views like
43:11 this. So in here I can see resources
43:15 that are linked to my areas in projects.
43:17 You can see uh when things are reviewed,
43:18 when they were last tracked, if they're
43:20 due for review, you can mark them as
43:22 reviewed and update the reports. It's
43:24 properly powerful stuff. And in
43:27 knowledge, we can do other reports like
43:29 topics and resources, when it was
43:32 created, how many weeks old the item is.
43:34 Now the reason I say that is I actually
43:37 have a topics database. Now this is
43:39 something that is worth considering. The
43:41 way I look at it is it's a bit like your
43:44 areas for your life areas but topics is
43:46 purely for knowledge. You know this is a
43:48 great way to sort and make connections
43:50 between things. So, think of it like an
43:52 areas database, but then I can link
43:56 notes and references into say brand
43:59 strategy as a topic and I'm able to then
44:02 see those items listed within it and I
44:04 can even do things like link journal
44:06 entries in if you want to go much wider.
44:09 Now, of course, this is a complete
44:11 template, so it covers lots more ground
44:14 with contacts, notebooks, an archive
44:17 view of everything that's been dropped
44:19 in. So even my goals, my projects, task
44:21 bin, there's loads of stuff that can be
44:24 built out. So it is worth considering as
44:26 you build this. It's not going to be a
44:28 redundant exercise. You might find that
44:30 you do want other elements. I could
44:33 suggest to you that you could download a
44:35 template like this and then just link
44:37 your existing knowledge base into it or
44:39 even just use it as a great training
44:42 tool to then end up with the full
44:43 version. So, if later on down the line
44:46 you want more functionality like these
44:48 lovely report views, I do cover it
44:50 earlier in the series, but it could be
44:52 worth considering if you want to go
44:54 further with notion. And on that note, I
44:56 now want to show you how you can see
44:58 information pop up in a way that's
45:00 useful to you. And we're going to do
45:03 that by actually updating my content
45:05 manager template. So, let me show you
45:12 Okay, so this is where I make my
45:14 content, right? I mean, look, this is my
45:17 current video. If I go to content, I'm
45:19 planning it out. There's thumbnail ideas
45:22 within here, uh, and then all the
45:24 scripting and work. So, I want a place
45:26 where I can link knowledge. Now, the new
45:29 layouts feature allows us to view a
45:30 linked knowledge view. So, there's a
45:32 couple of ways that you can do this. It
45:34 used to be if we take my projects as an
45:37 example, I would link down here the
45:39 knowledge base so you're able to view it
45:41 within the page. But I want to show you
45:42 something much cooler that I'm going to
45:45 be doing for my templates and you should
45:48 do for your build today. We're going to
45:50 go into our projects and this is going
45:53 to be a super quick way for you to show
45:54 knowledge that's in there. We're going
45:58 to go into the project page and you'll
46:00 see related knowledge is listed here.
46:02 So, what's going to happen is I'm going
46:05 to go up to here and click on customize
46:08 layout. Very exciting. Now, what we can
46:11 do here is you can one thing I think is
46:13 worth doing is you can pin things to the
46:15 top which will make it much cleaner. So,
46:17 for example, if I pin status, it moves
46:19 it up into this nice clean line. I think
46:20 that's great. So, we're jumping to
46:22 projects from the previous build, right?
46:24 But we could do that. And maybe we want
46:26 to say the life area and probably the
46:28 timeline. Have I got a timeline? Start
46:30 and end date. There you go. That looks
46:34 great. Maybe swap it over and maybe mark
46:36 as reviewed. I think that looks really
46:38 clean. This could be hidden away. You
46:40 could completely hide this away. Or what
46:42 you can also do with this now is add
46:45 sections. So this could be
46:47 reports. You could add another one which
46:51 is actions. And for example, I could go
46:53 move it up. And then I'm going to add
46:55 one more which is system. We can just
46:59 add these down. Let's say like that. and
47:01 you can apply it to all pages and then
47:03 you get this much cleaner view of your
47:06 page. But it gets better. Let's work out
47:07 for example relating knowledge to a
47:09 project. What else we can do? Click into
47:11 customize layout and you'll also find
47:14 here simple and tabbed. So if we add a
47:17 tabbed view and add a new tab, we can
47:20 find related knowledge and drop it in.
47:22 And I would propose as you saw in my
47:25 previous example, we go to properties.
47:27 So if we hide all, you probably want to
47:32 show category type URL status maybe
47:34 something like that and the AI summary
47:35 and that will just give you the
47:37 information that you need on it. What's
47:39 more is if we go back out if you go to
47:43 layout and then make it gallery and wrap
47:45 all properties, you'll then get a really
47:48 clean link. So to add something to this,
47:50 let's apply that to all pages within
47:52 that database. And then if we simply add
47:55 related knowledge to our example like my
47:57 work meeting notes and go to related
47:59 knowledge, you'll see it within that
48:01 view. Now I think this is the cleanest
48:04 new way to add things. And what's more
48:07 is as a little bonus, I would actually
48:09 suggest that you do this again for
48:12 tasks. You add your related tasks and
48:14 you're very quickly going to find that
48:17 you have yourself a really useful task
48:19 list system. I mean, I'm not going to
48:21 get into too much depth here with this,
48:23 but as you can see, it very quickly
48:25 works. And you can do all the usual
48:28 stuff around filter filtering by status.
48:30 You can filter things out of it if you
48:32 want to. You know, as long as it's
48:34 automatically related to this project,
48:36 you know, it works. And there you go.
48:38 You've got apply that to all pages.
48:40 You've got a much cleaner system now to
48:43 show uh the related knowledge to your
48:45 projects. And you can have a little
48:47 setup here where you maybe even create a
48:49 relations section where you can link
48:51 anything to it. Fantastic stuff. So,
48:53 make sure you try out the new layouts
48:56 feature. I think it's super powerful.
48:57 And actually, while we're there, we may
49:00 as well do this in our knowledge system.
49:02 Go in here, customize the layout, and
49:04 just go to tabbed and just make sure
49:07 that we can show areas and projects. I'm
49:08 just going to leave it really simple.
49:11 And it just gives you an a way to show
49:13 what is related to what. A little
49:15 reminder to subscribe if you haven't
49:17 done that. It's the final part of the
49:19 video coming right up and it's time for
49:21 us to just quickly look at how you do
49:24 quick capture information into a system
49:26 like this because it really is quite
49:28 special when you use it. So, let's jump
49:30 over to the web. Let's take a little
49:33 look at save to notion in Chrome. And
49:35 I'm going to show you how it works by
49:38 clipping one of my videos into it. My
49:40 easy way to stay organized video. Let's
49:42 do it. [Music]
49:44 [Music]
49:45 Right. So, you could do this with Fly
49:48 Lighter or you could do this with Save
49:50 to Notion. I think both are great. If
49:53 you want to try this, it's far more
49:55 powerful, but Save to Notion is the
49:57 thing I've been using for a long time.
49:59 But either way, you just go to the
50:01 Chrome Web Store for whichever, and you
50:03 would click add to Chrome, right? I've
50:05 already got mine in there. Same here.
50:08 You click add to Chrome. you'll find it
50:11 and you can add it and it will tell you
50:13 information about what it does. Now,
50:14 when you do that, you have this little
50:16 view up here. Now, of course, this is
50:18 for Chrome, so you need to use Chrome.
50:19 This is just the notion web clipper,
50:21 which is, as you can see, quite simple.
50:23 You can pick a database, drop things
50:25 into it, and that's kind of it. Readwise
50:27 has its own clipper, which allows you to
50:29 jump to it quite quickly, which is quite
50:32 nice. When you've added it, you can come
50:34 into here, click in this little thing,
50:37 and make sure you pin. If I unpin fly
50:39 lighter, it disappears. Pin it so that
50:41 it turns up and you can move it along.
50:44 Let's say I wanted to clip my um Pareto
50:46 principles of the 8020 rule. Good thing
50:47 for you to know about. What we're going
50:51 to do is click on this and I'm going to
50:53 create a new form. But if you take a
50:55 look at my existing form, this is my
50:58 knowledge base. If I add it in, I can
51:01 add a content image. I can like select
51:03 an image. Say I don't. We're going to
51:06 just select that. You can select a
51:07 template that you want to use with it if
51:09 you wanted to. Um, I can select the
51:11 status of it as I go and I could
51:13 pre-format that. So maybe put it on my
51:15 reading list. I could link it to a
51:18 project, you know, let's say it was
51:20 parttime productivity.com. I can link it
51:22 to content that I'm working on. It's
51:24 that you can see all the stuff that was
51:27 there before like going to there and the
51:30 AI summary is just as it is. I then
51:32 click save page and you can jump
51:33 straight to it by opening the page in
51:34 notion. But I'm actually just going to
51:38 go find it. If we go back to my
51:40 workspace and go into knowledge and
51:42 clippings, we put it on the reading list
51:45 and there it is. If I open it up, you
51:47 will see all of the information is
51:51 clipped into the system. What's more,
51:53 because I could pre-do it, we also had
51:56 the option to add it and link it to a
51:57 project that we were working on. If I
51:59 just go and find that video using our
52:02 nice toggle. If we go to link knowledge,
52:05 we've then also got the Pareto principle
52:08 dropped in and I can access it within
52:10 it. This is how powerful using a
52:12 clipping tool really can be. So, if we
52:15 now jump back to the web clipper, let's
52:18 just quickly build you um a form to do
52:19 the same. So, you're going to go into
52:22 the form again. I want to add a new
52:24 form. Select your database. Obviously,
52:26 you'd have to kind of link this up to um
52:28 notion first, but you follow that
52:30 system. It's pretty self-explanatory.
52:33 There's our new knowledge demo. And then
52:35 name is page title, image, main image,
52:38 content. You can change this to webpage
52:40 content or just empty. I'm going to make
52:42 it clip everything. I want to select the
52:44 template. I want to select that as of
52:46 course a new reference. Very important.
52:48 And then if you add a new field, you'll
52:51 see all your other items can go in here
52:53 as well. So you want to select your type
52:56 within this to be references. And this
52:58 will just be pre-formatting the form,
53:00 right? We probably want to have an
53:02 option to add related projects. You can
53:04 leave empty as well, right? Uh and
53:07 areas. So as you find it, you'll be
53:09 wanting to add these things in. Maybe
53:11 you want to add the category. So it just
53:14 gives you the option to do those little
53:18 details and status. We could set our
53:21 status to be new inbox. That's another
53:24 option, right? You can then pick your
53:26 thing. I actually might make it articles
53:29 as preset. So, you've got the option
53:30 that needs to stay down the bottom
53:32 because we know that's going to happen.
53:34 And there you go. You can then save and
53:37 go back. And there is my system. So, I
53:39 can click into here. Now, we're looking
53:42 at the actual clipping empty or not. Or
53:45 you can do select on page and actually
53:48 just highlight the section you want to
53:50 pick, whatever. Right. confirm
53:53 selection. Then we save it and let's see
53:56 if it's worked. Let's go back to notion.
53:57 Go to our buildalong in our knowledge
53:59 hub and we should see in our inbox of
54:02 references the Pretto principle. And
54:05 there it is all clipped in just as we
54:08 wanted it to be. And it just allows me
54:10 then to while I'm there check it all.
54:12 And when I'm happy with it, I can just
54:14 send it through to be on my reading list
54:17 and it will turn up within the right
54:20 place under all knowledge or under
54:22 articles. You'll see it and you can, you
54:24 know, do things like wrap pages and all
54:26 the rest of it to make it look as you
54:28 want it. You've now got the foundation
54:31 for a powerful knowledge management
54:33 system. But here's the truth. Even the
54:35 most beautiful knowledge hub can't help
54:37 you if you're constantly overwhelmed by
54:39 tasks and never have enough time to
54:41 actually use the knowledge that you're
54:43 collecting. That's why I've created a
54:45 video specifically about the easiest
54:47 approaches that have actually worked for
54:50 me on task and time management. And you
54:53 can find that video right here. Click on
54:54 my face to get subscribed if you
54:56 haven't. Make sure you go check out that
54:58 to go further into this world. And I'll
Chrome Extension