0:03 there are several ways to add absences
0:05 in clinics
0:07 you'll be notified if a team member has
0:10 sent an absence request on the dashboard
0:13 if we go into the schedule
0:15 we can see leaves are marked in black
0:19 and absence requests are visible in red
0:21 you're also notified in the shift
0:24 notification center on the top left
0:26 you can handle absence requests by
0:29 clicking on it in the list or by
0:31 clicking on it
0:38 you can also handle absence requests in
0:44 if I click into it
0:47 you can see any time tracker balances
0:49 that you've set up in the system for
0:50 example I can see if the team member has
0:53 enough vacation left in order for me to
0:58 use our absence schedule functionality
1:00 to manage future requests when no shifts
1:02 are rolled out you can choose your
1:03 absence schedule from the drop down to
1:10 we select what should happen with the
1:11 underlying shifts in the period the team
1:13 member will be absent
1:16 you can make the same selection for all shifts
1:17 shifts
1:22 or you can make a choice shift by shift
1:24 my default setting here is to unassign
1:26 however you can also choose to delete
1:28 the underlying shifts
1:31 reassign to another team member or keep
1:35 then we choose approve or deny
1:37 a notification goes back to the person
1:38 that their leave request has been
1:41 granted or denied
1:44 and now it appears in Black in the schedule
1:51 and manually add an absence you can go
1:52 straight to the shift
1:54 for example here we see that we have
1:56 punch missing this person was sick on
1:59 this day and I need to add an absence
2:02 click into the shift go to more options
2:05 and scroll all the way down to add an absence
2:13 if it's longer leave I choose a longer
2:27 sick leave in this case this person was
2:29 only sick for one day and again I can
2:32 see time tracker balances and I can use
2:35 absence schedules if applicable
2:37 lastly you then Define what will happen
2:38 with the underlying shift why the person
2:43 is out on a sign delete reassign
2:45 make your choice
2:54 you can also add part-time absences if
2:56 you wanted to split the shifts if for
2:58 example the team member is out for half days
3:00 days
3:03 I can click into a shift go to more options
3:05 options
3:07 and add absence
3:25 I choose part-time absence and I can if
3:28 I wanted to split the shifts in half I
3:34 and again I need to choose what should
3:36 happen to the underlying shifts in the period
3:38 period
3:40 should the person work in the morning or
3:41 the afternoon
3:43 and do I want to delete the other half
3:45 of the shift or do I want to assign it
3:47 to unassign it to try to get someone in
3:49 to cover those hours
3:52 I'll say to unassign the last half of
3:56 the shift while the person stays at work
3:57 for the first half
4:07 D it can also be helpful to create and
4:10 save a filter just for absences if I
4:13 click into the filter I have an absence
4:16 and absences and requests filter that I
4:18 can choose to only View
